Report
Shipping with and Without Specification References 
Purpose
The processes for generating reports and shipping reports depend on whether reports contain specification data. The various areas of use for reports are dependent on:
· The respective report application whose symbols are included on the layout of a document template
You can define other report applications in the IMG activity Specify Report Applications in Customizing for Product Safety.
· The report category you assign to the generation variant in addition to the document template, which must match the report applications of the generation variant
In Customizing for Product Safety under Specify Report Categories, the business process that together with the cause of shipping forms the shipping reason is assigned to the report category. You control report shipping via the shipping reason.
In the standard system, you have the following possibilities:
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Report Application |
Report Category |
Reports with specification references |
Specification Master, Material Master |
Material Safety Data Sheet |
Reports without specification references |
Accident Victim |
Accident Notification |
Reports with or without specification references |
Work Area Specification Master, Material Master |
Standard Operating Procedure Label |
Process Flow
|
Reports with Specification References |
Reports Without Specification References |
See Also |
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1. |
You create the document template. |
You create the document template. |
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2. |
You create specification symbols, for example, in the layout of the document template. |
You do not create specification symbols in the layout of the report template, but you create symbols of another report application (for example, Work Area or Accident Victim). |
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3. |
You assign the released document template and a suitable report category to a generation variant. The generation variant is therefore also valid for the report application Specification Master and applies, for example, for reports of the report category Material Safety Data Sheet. |
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You can further restrict the use of the generation variant. |
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4. |
You execute the first stage of the generation and generate a report for a specification with the generation variant: on the report, the symbols for phrases and specification data are replaced by actual data. |
The first stage of generation is not executed. No symbols are replaced. |
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5. |
The report passes through the report management status network, depending on the generation variant indicators. |
The generation variant indicators have no significance. The report does not appear in report management. |
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6. |
The report must be released before it is available in the report information system. |
Immediately after you have assigned a suitable generation variant to the released report template, the report template is handled as a released report and is available in the report information system. |
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7. |
Report shipping can be manual or automatic. When shipped, the parameter symbols are replaced with actual data. |
Report shipping is always manual. When the final report is generated, all symbols (descriptor symbols and parameter symbols) are replaced with actual data. |
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Result
Reports with Specification References
These include reports for the report application Specification Master and Material Master that have, for example, the report category Material Safety Data Sheet.
Labels can be with or without a specification reference.
Labels that are loaded with the Labeling Tool cannot be exported, sent, or
printed via the SAP spool.
Reports Without Specification References
These include reports for the report application Accident Victim that typically have the report category Accident Notification. These are reports for the SAP component Industrial Hygiene and Safety.
When you call the report information system for the report category Accident Notification, the report is displayed in the Accident Victim view for the object Accident event. The Accident event object is made up of the incident/accident log entry and the address number of the person who had the accident.
In order that
the accident notification data is displayed in the report information system, you must have saved it in the
incident/accident log on the Incident/Accident Log: Edit
Person-Specific Data screen. For more information, see the
documentation for the Industrial Hygiene and
Safety under Incident/Accident Log.
Reports with or Without Specification References
These include reports for the report application Work Area that typically have the report category Standard Operating Procedure. These are reports for the SAP component Industrial Hygiene and Safety.
In the exposure profile, you can assign agents or real substances to each work area. For technical reasons, the agents are created as specifications in the system and are classified as agents by their assignment to the specification type.
· If the report contains symbols for specification data or agent data, the standard operating procedure is generated in the same manner as reports and then passes through the report management status network in accordance with the indicators that you have specified in the generation variant to control report management.
· If the report contains no specification data, the system creates the standard operating procedure for the Work area object with the corresponding generation variant in the report information system in the same manner as the accident notification.
Triggering Shipping from the Report Information System
In the report information system, you can select the reports using search criteria. The search result is displayed as a report tree.
You can trigger report shipping manually from the report tree in the specification information system (see Manual Report Shipping and Creating Report Shipping Orders Manually).
After you have triggered shipping of a report, the report shipping order is available for display and editing (see Editing Report Shipping Orders).