Defining Cost Elements for Work Values and Planning Data 

Use

Define the cost elements for entering work values, contract values, planned costs, and planned revenues depending on the controlling area and project profile.

The cost elements for work values, contract values and planned revenues for the remaining plan must be primary cost elements; cost element type 11 (revenue) or 12 (revenue reduction).

The cost elements for planned costs must be primary cost elements with the cost element category “1” (primary cost/cost reducing revenues).

Work values are posted as statistical actual revenues. Offsetting postings ensure the WBS element is balanced.  You define for each controlling area and project profile for which cost element the offsetting posting is made.

You use grouping characteristics to identify cost elements that have been assigned to various project profiles in the input and output screens for the construction progress report and remaining plan.

If you want to use the delivered sample templates for data screens you must define the following grouping characteristics:

1 Main contract
2 Hourly wage
3 From third party
4 Invoice deduction

5 Planned revenues
6 Planned costs

You must assign a cost element to grouping characteristics 1-4 for work values and contract values for each controlling area and project profile.

You must assign a cost element to grouping characteristic 5 for planned revenues for each controlling area and project profile.

You must assign a cost element to grouping characteristic 6 for planned costs for each controlling area and project profile.

Procedure

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        1.      Create the appropriate G/L accounts for the primary cost elements in Customizing for Financial Accounting under General Ledger Accounting G/L Accounts Master Records G/L Account Creation and Processing. Alternatively you can use transaction code FS00.

For more information see the SAP Library under Accounting ® Financial Accounting (FI) ® General Ledger Accounting (FI-GL) ® G/L Account Master Records ® Functions for Editing G/L Account Master Records.

        2.      Create the corresponding cost elements in Customizing for Controlling under Controlling ® Cost Element Accounting ® Master Data ® Cost Elements. Alternatively you can use transaction code KA01.

For more information see the SAP Library under Accounting ® Controlling (CO) ® Cost Element Accounting (CO-OM-CEL) ® Master Data Maintenance.

        3.      Define various grouping characteristics in Customizing for Project System under Revenue and Earnings ® Automatic and Automatic Allocations ® Construction Progress Report and Valuation ® Define Grouping Characteristics for Cost Elements. This enables you to identify cost elements of the same type for input and output screens for construction progress reports and remaining plans.

        4.      Create the project profile in Customizing for Project System under Structures ® Operative Structures ® Work Breakdown Structure (WBS) ® Create Project Profile.

        5.      Configure the following settings in Customizing for Project System under Revenues and Earnings ® Automatic and Periodic Allocations ® Construction Progress Report Valuation ® Assign Cost Elements for Construction Progress Report and Valuation for each controlling area and project profile:

¡        Specify the cost element under which the system should create the offsetting postings for the statistical revenue elements for the work values.

¡        Assign primary cost types that should be used for the CO postings. Define whether cost elements for the work values are required entries. 

Assign a grouping characteristic for each cost element.

You have defined the following grouping characteristics, which are used for the input and output screens.

§         Characteristic 1       Main order

§         Characteristic 2       Hourly wage

§         Characteristic 3       From third party

Make the following assignments:

§         For the controlling area 0001 and project profile 0001:

·         Cost element 4710   Characteristic 1

·         Cost element 4711   Characteristic 2

·         Cost element 4712   Characteristic 3

§         For the controlling area 0001 and project profile 0002:

·         Cost element 0815   Characteristic 1

·         Cost element 0816   Characteristic 2

·         Cost element 0817   Characteristic 3

When you maintain the construction progress report for a project with project profile 0001, the following values are displayed:

§         The value of cost element 4710 in category Main Order

§         The value of cost element 4711 in category Hourly Wage

§         The value of cost element 4712 in category From Third Party

When you maintain the construction progress report for a project with project profile 0002, the following values are displayed:

§         The value of cost element 0815 in category Main Order

§         The value of cost element 0816 in category Hourly Wage

§         The value of cost element 0817 in category From Third Party