Editing the Adjustment Process 

Use

You can use adjustment processes to change and correct the values for a contract without a change process having to take place in the mySAP CRM system. The contract is adjusted directly in Accounting (in the Lease Accounting Engine) and the relevant value is reversed and overwritten.

The system documents all the adjustment processes that are carried out for the contract. You can view these adjustments on the Adjustment Processes tab page in the Leasing Explorer. The system documents the following data:

• Date
• Type of adjustment
• Changed by

 

There are two types of adjustment process:

• Change process
  You reverse a process and post it again.
  To do so, you change a value identifier. The associated process is reversed and posted again with the new value identifier.

The residual value that was calculated originally has to be changed. Since the residual value can affect the classification, the process is reversed and posted again with the changed value identifier.

You can use change processes with the following processes:

¡        New leases (NEWL)

¡        Upgrades (UPGR)

¡        Rollovers (ROLL)

¡        Base lease extensions(BLEX)

¡        Continuations (CONT)

¡        Renewals (RNEW)

 

• Adjustment process
  You make additional postings but do not want to post the entire contract again.
  Adjustments such as these are made in addition to the regular processes.

You want to stop revenue recognition but do want to end the entire contract.

In the case of adjustment processes, you have to define the specific process in Customizing. Otherwise the adjustment process cannot be carried out.

 

Prerequisites

You have configured the following settings in Customizing:

Change Processes

Financial Accounting  ® Lease Accounting  ® Specifications for Controlling Processing  ®

Subsequent Adjustments:

 ® Create Change/Adjustment Reasons

You can define your own change processes. Depending on the change processes that are used in your company, you define the following processes in Customizing:

 ® Define Change Processes for New Lease

 ® Define Change Processes for Upgrade

 ® Define Change Processes for Rollover

 ® Define Change Processes for Base Lease Extension

 ® Define Change Processes for Continuation

 ® Define Change Processes for Renewal

 

Adjustment Processes

Financial Accounting  ® Lease Accounting  ® Specifications for Controlling Processing  ®

Subsequent Adjustments:

® Define Adjustment Processes

Adjustment processes are processes that require user-defined Customizing settings. In other words, you have to define in Customizing the points at which the value change is to take effect:

For one-time postings:

Financial Accounting  ® Lease Accounting  ® Specifications for Controlling Processing  ® One-Time Postings  ® Assign Values for One-Time Posting.

 

For asset postings:

Financial Accounting  ® Lease Accounting  ® Specifications for Controlling Processing  ® Integration with Asset Accounting  ® Settings for Creating/Changing Asset Master Records ®  Specify Depreciation Terms/Scrap Value.

 

For accruals:

Financial Accounting  ® Lease Accounting  ® Specifications for Controlling Processing  ® Integration to Accrual Postings  ® Specifications for Accrual Postings  ® Assign Payment Schedule and/or Accrual Types.

 

 

Procedure

Call up the activity with transaction FILAADJ.

 

Create an adjustment process

...

       1.      Enter the following values for the contract you want to adjust.

¡        Component

¡        Contract number

¡        Item number

¡        Company code

These fields are required entry fields.

       2.      Choose the process and the change reason.

       3.      Choose Enter to confirm your entries.

       4.      Choose  Create to create a new document.
Depending on the adjustment process you selected, the New Val./Content field is displayed on the Changeable Value IDs tab page.

       5.      Enter the new value (for example, a new value identifier or a new amount) and choose  Save.

You want to change the residual value for a contract. To do so, you choose the change process ZADJRESVAL (Residual Value Change) and change reason 01.  On the Changeable Value IDs tab page, enter the new amount.

       6.      To check the adjustment, choose  Simulate.

The log is displayed only if an error occurred during processing.

       7.      To carry out the change process, choose Process. The adjustment process is then started.

       8.      To display the adjustment process after it has been completed, choose the Adjustment Processes tab page. You can see the changed value on the Value IDs tab page. You can also see the changes that were made to the adjustment process as a result of the Customizing settings.

 

Displaying a Change Process

...

...

       1.      Enter the following values for the contract for which you want to display a change process:

¡        Component

¡        Contract number

¡        Item number

¡        Company code

       2.      Choose Enter. The process that was last carried out is displayed in the Process and Change Reason fields.

       3.      Choose  Display. You can display the data but you cannot change it.

       4.       

Changing a Change Process

...

...

       1.      Enter the following values for the contract for which you want to change a change process:

¡        Component

¡        Contract number

¡        Item number

¡        Company code

       2.      Choose Enter. The process that was last carried out is displayed in the Process and Change Reason fields.

       3.      Choose  Change. You can then change the amount or value identifier according to the change reason (for example, change residual value).

       4.      To process the changed value, choose  Process.

       5.       

Locking/Unlocking a Change Process

You want to make an adjustment and forward it for checking.

You make the adjustment and save it. The adjustment is then locked automatically. As soon as you call up the adjustment again to make further changes, it is automatically unlocked.

You can also lock and unlock an adjustment manually. To do so, choose  Locked; Lock or   Free; Unlock.

 

Result

The adjustments are made in accordance with the definitions in Customizing. The adjustment processes are carried out in the Lease Accounting Engine. If the changes are relevant for Accounting, the Lease Accounting Engine creates new documents and forwards these to Accounting.