Travel Request 
Definition
A travel
request is an information unit containing all the data that a traveler
needs to submit to his or her manager for approval, advance payment, or
booking, or that the manager needs to know before approving a trip. Travel
requests are part of the 
travel manager
entry scenario that accompanies the entire process of a business trip from the
initial request, planning, and booking until settlement.
Use
Travel requests in SAP Travel Management support system-aided handling of the request and approval process of business trips. Paper forms are replaced by an electronic request that is sent from the SAP system to the manager for approval.
You can access a travel request at any time from the overview area of the Travel Manager. You can therefore always keep track of the approval status and the approved trip details and view them at a later date (for example, to compare the facts with the corresponding travel expense statement).
Since you can enter the type and number of the required travel services in the travel request, the request can be used as a reference for booking the trip if the traveler does not have authorization for booking. The travel agency or area secretary with the necessary booking authorization, can arrange the necessary travel services using Travel Planning in SAP Travel Management based on the travel request.
Structure
The travel request can include the following information as required:
· Trip date and time
· Trip destination and reason
· Additional destinations during the trip (trip itinerary)
· Required trip advances
· If applicable, a cost center that differs from the master cost center to which the travel expenses are to be assigned
· Notes or comments on the trip
· The number of travel services required (flights, hotel room, car rental, rail trip)
· Estimated total cost of trip
Integration
Since travel expenses are integrated with Travel Expenses, the data is forwarded directly to Travel Expenses. The corresponding object Travel Expenses then automatically contains, for example, the general data of the trip (such as date and reason), any stopovers or requested trip advances, and the assignment of the costs to a cost center other than the master cost center.
The use of travel requests is thus linked to the use of Travel Expenses. In addition to travel requests, you can also use Travel Planning to determine available flights, hotels, car rentals and trains and for the online booking of these services.
Notes on Implementation
You activate the travel request object in Customizing for SAP Travel Management under Integration of Travel Planning and Travel Expenses ® Activate request/plan/expense report in travel manager.
See also: