Entry Document Split 

Use

This function enables you to split an entry document. This means that you create two or more new entry documents from an entry document.

Dirty cans of paint accumulate at a waste generator’s, which are collected in a central accumulation point. An entry document is created for the waste Dirty paint cans, which contains all the required data (for example, account assignment data). The waste is treated in the accumulation point and separated into empty cans and paint residues. This produces two new wastes that have to be disposed of separately. The entry document that was originally created is then split. Two new entry documents are created, which contain the wastes Can and Paint residues. The waste generator and the account assignment data are automatically transferred to the new entry documents when the original document is split, a reference to the original waste generator being produced.

Integration

You can execute this function for all entry documents that have not yet been cleared, which means that you can also execute it for entry documents for which the post, post change, or storage bin transfer function has been executed.

Prerequisites

The entry document to be split contains a waste quantity.

Features

The split entry document is given the system status Closed.

If the split entry document has already been posted, the waste quantity from inventory management and, if required, from warehouse management too is cleared.

New entry documents are created, which are copies of the split entry document. The following data is not transferred to the copies:

·        Waste

·        Waste quantity

·        Batch

·        Container number and container unit

·        Waste management business partner assignments

The waste in the split entry document is transferred to the new entry documents as the original material. As a result, the waste origin is documented (see Entering the Waste Origin).

A follow-on document record is created for the split entry document. As a result, the whereabouts of the waste from the split entry document are documented.

If the total of the waste quantities that you entered in the new entry documents does not match the waste quantity in the split entry document, a warning is displayed.

If the split entry document has already been posted, the new entry documents are also posted provided that you entered the data required for posting when the document was split (see Post). The following data is posted:

·        The waste quantity is posted to the stock type you entered.

·        The waste quantity is posted to the storage location you entered.

·        The waste quantity is posted to the storage bin you entered.

Activities

Proceed as follows to split an entry document:

...

       1.      Choose Disposal Processing ® Edit Entry Documents in the Waste Management menu.

The Choose Entry Document Category dialog box appears.

This dialog box only appears the first time that you access disposal processing after you have logged on to the SAP System. The next time you access disposal processing, the system automatically uses the entry document category that you chose last time.

If you mainly display and edit entry documents of one entry document category, you can predefine this entry document category in your user profile.

       2.      Choose the entry document category of the entry document that you want to split and confirm your entry.

The Disposal Processing Change screen appears.

       3.      Enter the search criteria for the entry document (see Searching for Entry Documents), and choose  with the quick info Hit List.

The entry documents that correspond to the search criteria are displayed under Doc. overview.

       4.      Select the entry document and choose Split document.

The Disposal Processing Change: Split dialog box appears. This contains two entries from which the new entry documents are created. The following data is proposed from the split entry document:

¡        Stock type

¡        Unit of measure

¡        Plant for disposal processing

¡        Storage location

¡        Warehouse number

¡        Storage type

¡        Storage bin

       5.      If you want to create more than two new entry documents, proceed as follows:

...

                            a.      Select an entry.

                            b.      Choose  with the quick info New Split.

The dialog box contains the copy of the selected entry as an additional entry.

                            c.      Repeat these two steps if required in order to create additional copies.

       6.      Enter data as required for each entry and choose Transfer.

You cannot change the waste generator.

The Disposal Processing Change screen appears. The document overview now additionally contains the new entry documents for the split entry document.

       7.      If required, change the data in the new entry documents, or add to it, and save your entries.

Do not execute any other functions (for example, post) for the new entry documents before you save the data. Otherwise data may be posted incorrectly.