Processing of Tour Data in the Settlement Cockpit 

Use

You use the Settlement Cockpit to check and if necessary edit selected tour data that was entered in large quantities in tour data entry or was imported by data transfer (upload).

There are different types of tour data:

·        General tour data

General tour data is basic data that you created before a tour was executed and that does not document any specific processes of the execution of the tour.

·        Check-out/check-in data

Check-out/check-in data is data on material or cash stocks present in the vehicle when it leaves the plant or returns from a tour. A checker gives the driver confirmation of the check results in document form.

·        Differences in quantities and payment methods

Differences are deviations in quantities and payment methods that the system detects from the check-in/check-out data. These are differences that arose whilst loading or during a tour.

The calculated differences are subtracted or added to a driver’s account.

·        Time data for a tour

You can enter time data with reference to:

¡        A tour

¡        A customer visit.

Time types with reference to a tour can be:

§         Breaks

§         Traffic jams

§         Repair time during a tour

Time types with reference to a customer visit could be:

§         Waiting times

§         Unloading times

·        Distance information for a tour

Distance information for a tour (without reference to a customer visit) is data that a driver documents during a tour for different distance types. The driver chooses between:

¡        Distance information for the whole tour

¡        Distance information for customer visits

·        Collection data for a tour

Collection data for driver’s receipts and expenses is data with reference to a tour (without reference to a customer visit).

You cannot assign expenses to a customer visit that arose due to fuelling the vehicle. Expenses for fuel have a reference to the tour.

Prerequisites

·        The tour whose data you want to edit must be listed in the Settlement Cockpit worklist.

·        To be able to edit tour data, the data pending editing must be released (status 2 = released). Only when the tour data is released can you:

¡        Process tour data

¡        Execute difference determination

¡        Carry out a final settlement

You can reverse a release by choosing Cancel Manual Release.

Features

The following functions are available for editing tour data in the Settlement Cockpit:

...

·        Editing General Tour Data

You can make changes to the general tour data.

·        Edit check-out/check-in data

In the Settlement Cockpit in Route Accounting you can check and edit results from check-ins and check-outs.

·        Determining differences in quantities and payment methods

The system determines the differences on the basis of the opening balances as follows:

Quantity differences for each material =      Check-out quantity

                                                            minus the delivered quantity

                                                            plus the returned quantity

                                                            minus the check-in quantity

 

Difference in means of payment =              Check-out amount

                                                            minus expenditure

                                                            plus receipts

                                                            minus the check-in amount

You can check the determined differences and carry out any required adjustments in the Settlement Cockpit. If you have made any adjustments, you must run difference determination again.

If you have saved the settlement document, you cannot make any further changes to the tour data.

·        Editing time data for a tour

You can enter different and the same time types several times. You can create customer-specific time types in Customizing.

·        Processing distance information for a tour

In the Settlement Cockpit in Route Accounting you can process distance information for different distance types. You can create customer-specific distance types in Customizing.

·        Processing collection data for a tour

You can edit collection data for the driver’s receipts and expenses in the Settlement Cockpit in Route Accounting, that has a reference to a tour. You can separately process collection data that is assigned directly to a customer visit under Visit Data.