Selecting Participants and Defining Authorizations  

Use

To select participants you access the e-mail and storage system of the SAP system. External recipient addresses are also allowed.

The following types of recipients are supported:

·        SAP users

·        External addresses

·        Personal distribution lists

·        Public distribution lists

·        Internet addresses

·        Fax addresses

When selecting participants, you also stipulate the following parameters:

·        The due date

·        The CEP profile that has been saved for this process

·        Whether a participant has change authorization or can only view the folder

·        Whether a participant is working cooperatively, that is whether the participant can see the changes of other participants

Prerequisites

You have defined a CEP profile in Customizing.

Procedure

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       1.      In configuration management, choose the Participant tab page in the right-hand screen area.

       2.      Enter the recipient’s SAP user name or an external Internet address and choose Enter.

If you enter an incomplete or incorrect SAP user name, the system goes to the internal address administration. Here you can select the relevant user.

       3.      You can also specify additional authorization parameters for each participant:

Function/Indicator	Effect
Read only	If this indicator is set, the participant can read the downloaded folder, but cannot make any changes.
Cooperation	If you have defined a competitive scenario in Customizing for the current profile, you can overwrite the Customizing setting by setting this indicator. The participant can now see the changes that other participants have made. If you have defined a cooperative scenario in Customizing, you can remove the indicator for individual participants. These participants can no longer see the changes that other participants have made.
Due:	Enter the date here before which the participants are to return the folders.

 

Result

The participants and their authorizations are defined. You can now send notifications (e-mail) to the participants.