Company Car (Infotype 0442) (SAP Library

Company Car (Infotype 0442)

Definition

This infotype records details of company cars allocated to an employee.

Use

The infotype 0442 record stores all relevant company car information for the employee. It also provides payroll and the P11D report Summary of Taxable Benefits for End-of-Year Reporting Great Britain (RPCP11GN) with information for Class 1A National Insurance contributions (NICs) calculation.

Note

You must create an infotype 0442 record for each car an employee is entitled to use.

Structure

Validity Period of the Infotype 0442 Record

When you create a company car infotype record, the system automatically defaults the current date as the start date of the infotype record. The infotype record end date is defaulted as 31.12.9999. You can manually set a different validity period, as required.

Car Information

Here you enter all basic information concerning the company car, including:

· Car manufacturer and model

· Transmission type and door plan

· License number

· Registration date

If you use the mySAP Asset Management solution, enter the asset number of the company car in the asset number field.

If the car becomes unavailable, you must delimit the infotype record with the correct date range and set the car unavailable indicator. You must also specify the reason for the unavailability of the car during these dates.

Note

Fuel and CC data are automatically updated once you have specified the car manufacturer and model, and registration date.

The CO₂ category of the car is maintained in infotype 0442 through either one of the following scenarios:

(A) If you select a transmission type and door plan for the car, the CO₂ value is automatically saved in the system. (This assumes that you have previously maintained your Car Database accordingly).

(B) If you do not select a transmission type and door plan, you must manually enter the CO₂ emissions value into the infotype 0442 record.

Price Aspects

In this section of infotype 0442, enter the car’s list price and the cost of any accessories. If the employee makes a capital contribution to the cost of the car, enter it here. Any capital contribution (up to the maximum capital contribution limit) made by the employee towards the purchase of the car or accessories can be deducted from the price.

The car price to your company is partly calculated using this information.

Benefit Aspects

Calculate Benefit Indicator

The SAP-delivered Company Car component sets the calculate benefit indicator as a default. The system then automatically calculate the taxable benefit value for the company car.

Note

With the feature CARCB, you can determine whether or not this indicator should be automatically set.

If this indicator is not set, the system does not automatically calculate this taxable benefit value.

Caution

For the Company Car component to automatically calculate the taxable benefit value of the car, you must have previously assigned a CO₂ emissions value for each make and model of car that you allocate to your employees. The system also requires the following information to be maintained in infotype 0442:

· A valid make and model for the car

· All relevant car price information

· Periods for which the car is unavailable for use (where applicable)

· Payments made for private use of the car (where applicable)

The system calculates the car benefit as a percentage of the car price. This percentage is set according to the CO₂ emission level for the car. The system then calculates the employee contributions towards the cost of the company car, taking into consideration any periods of unavailability you have defined for the car.

Regular Payments

You record here any regular payment amounts made by the employee (as specified by the employer) for the use of the company car. If a payment model is used, this payment amount will be split according to the specification of the payment model. Regular payments will have an impact on the taxable benefit value of the company car.

Payment Model

You can implement a payment model when you wish to define a time pattern for deductions and payments associated with the company car. This model is defined in the payment model table (T549W).

Additional Information

Set the fuel scale charge indicator if the fuel for the employee’s company car is paid for entirely by the employer.

You must also record in this section if:

A company car running on diesel has met the EURO 1V Ultra Clean standard
The car is a bi-fuel vehicle (Gas and Petrol ) which only had an approved CO₂ emission figure for petrol at first registration

The car price to your company is also calculated using this additional information.