The period in which the employee is on National Reserve Service (NRS) training must be entered as an absence in the infotype Absences (2001). You can either use the absence types provided in the system or any other absence types that have been specially set up for NRS.

Claims must be submitted to MINDEF before the employee concerned enters NRS training. This means that payroll accounting for the period in question has not been completed as of the submission date. Therefore, a projection of the employee’s salary for the NRS period has to be performed. The projection is then used to complete the claim statement.

When payroll accounting is carried out for the payroll period in which NRS occurred, the employer and MINDEF portions of the employee’s wages are calculated. If the results of the actual payroll run differ from the amounts submitted to MINDEF, the system calculates the difference to enable you to make an adjustment.