Canceled Fund Processing 

Purpose

Funds satisfying the requisite criteria need to be canceled. Any monies tied up in them can then be returned to the Treasury. The programs described here enable you to do this.

Prerequisites

You have completed the configuration work described in Customizing Canceled Funds.

Process Flow

To access the canceled fund programs, go to the Easy Access menu and choose Accounting  ® Public Sector Management  ® Functions for the US Federal Government  ® Closing Operations  ® Preclosing (BCS).

You can run any or all of the programs described below, as appropriate. The order in which you run them does not matter.

Programs Processing FI Data

·        Accounts Receivable

This program:

¡        Finds open receivable documents for the fund(s) being canceled

¡        Cancels accounts receivable balances

¡        Moves open receivable balances into a miscellaneous receipts fund

·        Accounts Payable

This program:

¡        Finds open FI payables for the fund being canceled

¡        Cancels the open accounts payable (AP) balances

¡        Establishes future funded expense for the amount of the canceled obligations

The selection screen for each of them consists of the following sections:

¡        Selection Criteria

Only the fund to be canceled is a compulsory entry. You can specify either a single fund or a range of funds.

¡        Update Dates Recorded in Funds Management

In this section, you specify the dates used to record the data in Funds Management

¡        Processing

If you set this indicator, the data will not be processed immediately when the program is run, a proposal list of items is generated first.

You can then select the items that the program should process from this list and trigger the processing of these items by selecting Carryforward Selection.

¡        Layout

This determines the list format. The first time you use the program, you cannot make an entry here and the system uses the default ABAP List Viewer (ALV) layout. You can tailor this to suit your own requirements and save the result. You can then use this new format when you run the program on future occasions.

Programs Processing MM Data

·        Logistics

This program:

¡        Finds open Materials Management (MM) payables for the fund that is being canceled

¡        Cancels the open accounts payable (AP) balances

¡        Establishes future funded expense for the amount of the canceled obligations

The selection screen consists of the following sections:

¡        Selection Criteria

Only the fund to be canceled is a compulsory entry. You can specify either a single fund or a range of funds.

¡        MM Data

Here, you must specify a document type.

¡        Update Dates Recorded in Funds Management

In this section, you specify the dates used to record the data in Funds Management

¡        Processing

If you set this indicator, the data will not be processed immediately when the program is run, a proposal list of items is generated first.

You can then select the items that the program should process from this list and trigger the processing of these items by selecting Carryforward Selection.

¡        Layout

This determines the list format. The first time you use the program, you cannot make an entry here and the system uses the default ABAP List Viewer (ALV) layout. You can tailor this to suit your own requirements and save the result. You can then use this new format when you run the program on future occasions.

Result

The selected funds are canceled and their balances transferred as appropriate.