Special Fields for the Form (SAP Library - Budget Management for Projects)

Special Fields for the Form

This graphic is explained in the accompanying text

In the form for a request that requires approval, the Processor field is replaced by Person Approving Request.

Budget Receiver

Can always be changed by the creator.

The object is always entered manually.

Possible entries:

Note

In one request, you can only ask for a budget increase for one object.

Budget Object

Cannot be changed

The system assigns the budget receiver to the budget object

Possibilities:

Processor

Can always be changed by the creator.

Determined by the system from the standard role

If no standard role was defined, the budget manager is the processor.

Amount

Can always be changed by the creator.

Currency

Can be changed if not entered.

Note
If the controlling area or object currency is the budgeting currency, then you cannot choose another currency for the amount.

Budgeting currency = Controlling area currency or object currency
If the budgeting currency is the controlling area or object currency, an error message is issued if you enter a different currency, and the system inserts the correct currency.

Budgeting currency = Freely definable transaction currency
The entered currency is accepted.

Note

The system determines the budgeting currency from the settings in Customizing.

For internal orders, under Accounting ® Controlling ® Internal Orders ® Budgeting and Availability Control ® Maintain Budget Profile.

For projects, choose Project System ® Costs ® Budget ® Maintain Budget Profiles.

Person Approving Request

Can always be changed by the creator.

The person approving the request is determined as follows:

The creator specifies the person who approves the request; this entry is preferred to the settings in Customizing.
If no entry is made, the system transfers the person approving request from the settings in Customizing.

For internal orders, under Accounting ® Controlling ® Internal Orders ® Budgeting and Availability Control ® Maintain Budget Manager.

For Projects under Project System ® Structures ® Operative Structures® Project Structure Plan ® Enter Persons Responsible for WBS Elements.

If the person responsible for the budget or the project is not defined in Customizing and the creator does not make an entry, the system determines the person who approves the request using the roles defined in scenario Customizing.
For more information on customizing scenarios, see the Implementation Guide (IMG) under Cross-Application Components ® Internet / Intranet Services ® Internal Service Request Õ Internal Service Request Õ Scenario Definition Õ Define Scenarios.

Comments:

You can enter a short reason / description for the budget increase.