Processing Sponsored Objects 

Use

The SAP Grants Management – Grantee (GM-GTE) solution contains two kinds of sponsored object – sponsored classes and sponsored programs.

Before you can process these, you must configure the system accordingly. In particular, make sure you have activated grants in the Implementation Guide (IMG). To do this, go to the GM-GTE IMG and choose Basic Settings: Account Assignment Elements ® Activate Account Assignment Elements. Then check the Grant box and save your entries.

Procedure

Sponsored Classes

To create sponsored classes, proceed as follows:

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       1.      In the GM-GTE part of the Easy Access menu, choose Master Data ® Sponsored Objects ® GM Sponsored Class Master Data.

The Maintain Sponsored Class screen appears.

       2.      Enter a name, then choose Create.

       3.      Make the following specifications:

¡        Class description

¡        Class type – that is, revenue or expense

¡        If the class is billable to the sponsor, check the Billable indicator.

¡        Authorization group

Used to secure the transaction, based on the user’s security profile.

¡        If Funds Management (FM) integration was activated in the IMG, the following fields appear for completion:

§         Commitment item group to be used as the sponsored class posting object

§         Funds Management Budget Allowed Object

§         Enter the commitment item group you want to have regulate authorizations related to the sponsored class.

       4.      If you have GM integrated with FM in your system, the Basic Data tab includes two additional settings:

¡        Validate Budget Transfer Object

If you check this indicator, the system checks that the FM object you subsequently use in budgeting is maintained in the sponsored class master data (see point 7 below).

¡        Validate Allowed Budgeting and Posting Objects

If you check this indicator, the system checks that the FM object you subsequently use in budgeting and posting documents is maintained in the sponsored class master data (see point 8 below).

       5.      This completes the basic data entries. If you want to add a long text, choose the appropriate tab. 

       6.      Here, you can enter both short and long descriptions. To access the full page editor for the long text, choose Editor.

You can also enter the text in languages other than the one in which you are logged on.

       7.      If GM is integrated with FM in your system, you also need to maintain the Budget Transfer tab. Here, you enter the commitment items for which budget transfers are permitted per FM area.

If you want one combination to be entered automatically in budget documents created for this FM area, check the Default box for the relevant entry.

       8.      If GM is integrated with FM in your system, you also need to maintain the Allowed Budget and Postings tab. Here, you enter one commitment item group where budget postings are permitted for an FM area.

       9.      When you have finished, save your entries, thereby creating the sponsored class.

Other Functions

   10.      The Grants pushbutton displays which grants have the sponsored class listed in their master data.

   11.      The Assignment pushbutton displays the derivation rules created using this class.

   12.      The Change Documents pushbutton is used to display the change documents recorded when the sponsored class is subsequently changed.

Sponsored Programs

To create sponsored programs, go to the GM-GTE part of the Easy Access menu and proceed as follows:

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       1.      Choose Master Data ® Sponsored Objects  ® Sponsored Program.

The Create Sponsored Program screen appears.

       2.      The procedure and functions for maintaining sponsored programs are similar to those for sponsored classes. The main differences are on the basic data tab, where you enter the following:

¡        Program description

¡        Name of the person responsible for the program

¡        If the program is attached to a particular legislative area, enter the code for the area in the LD Code field.

¡        If Funds Management (FM) integration was activated in the IMG, the following fields appear for completion:

§         The funds center, functional area, and funded program group linked to the sponsored program as sponsored budget objects

§         The funds center, functional area, and funded program group linked to the sponsored program as budget transfer objects

¡        If GM is integrated with FM in your system, you also need to maintain the Budget Transfer tab. Here, you enter the combinations of funds centers, function areas, and funded programs for which budget transfers are permitted per FM area.

¡        If GM is integrated with FM in your system, you also need to maintain the Allowed Budget and Postings tab. Here, you enter one combination of funds center group, functional area group, and funded program group where budget postings are permitted for an FM area.

Groups for Sponsored Programs and Classes

Groups are a means of combining sponsored program or sponsored classes for reporting purposes. See the documentation on grant groups for information on maintaining object groups.