Transferring Plan Data from Controlling 

Use

You can transfer plan data from the following Controlling (CO) components to the special purpose ledgers:

·        Cost Center Accounting (CO-OM)

·        Profitability Analysis (CO-PA)

You should only transfer the data in online mode if no other users are carrying out postings at the same time. In all other cases, you should only transfer data from posting periods that are already closed.

Prerequisites

To transfer CO plan data to a special purpose ledger, you must have made the following settings in Customizing:

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·        Plan version

You must have created a plan version for the ledger into which you want to transfer the plan data. This plan version must have the same name as the CO plan version. To do this, in Customizing for the Special Purpose Ledger, choose Basic Settings ® Master Data ® Maintain Ledger. Select the required ledgers and choose Versions.

If you try to transfer CO plan data to a plan version that that does not have the same name as the plan version of the special purpose ledger, the data transfer is terminated. The system does not issue an error message.

·        Activate the plan integration

¡        You must have activated the plan integration for the Controlling plan version. To do this, choose the following in Customizing for Controlling:

§         Cost Center Accounting ® Planning ® Basic Settings for Planning ® Define Versions

§         Profitability Analysis ® Planning ® Initial Steps ® Maintain Versions

You can activate planning integration for each controlling area, version, and fiscal year.

¡        You must have activated the plan integration for the plan version for the Special Purpose Ledger. To do this, in Customizing for the Special Purpose Ledger choose Planning ® Planning Settings ® Maintain Plan Versions.

·        Ledger settings

You have to make various settings for the special purpose ledger in which you want to transfer the plan data. These settings are in Customizing for Special Purpose Ledger under Basic Settings ® Master Data ® Maintain Ledgers.

¡        The company codes for which you want to transfer plan data must be assigned to the special purpose ledger. Select the required ledgers and choose Assign Company Code/Company.

¡        The planning transactions must be assigned for the company codes assigned (for example, RKP1 CO Primary Cost Planning). Select the required company code and choose Transaction Assignment.

¡        The field movements must be specified for the planning transactions assigned.

¡        The posting indicators must be specified for the planning transactions assigned. These must be either posting indicator 2 (ledger is only posted to later) or 3 (ledger is posted to directly and later).

·        Settings for plan version

¡        The plan version of the special purpose ledger must be opened for postings. To make sure that the plan version is not blocked, in Customizing for Special Purpose Ledger choose Planning ® Plan Settings ® Version Parameters ® Maintain Local or Global Version Parameters.

¡        If you want to update line items when you transfer plan data, you must have activated the line items for the plan version. To do this, in Customizing for Special Purpose Ledger choose Planning ® Plan Settings ® Activate Line Items ® Activate Local or Global Line Items.

Features

If you want to transfer plan data from Cost Center Accounting (CO-OM), you have the following options:

·        Transferring Plan Documents from Cost Center Accounting

You can transfer plan data at document level. When you do so, you can check whether plan data has already been transferred to the ledger via a direct posting.

·        Transferring Planning Data Posted to CO Objects

You can transfer plan data at CO object level.

In this procedure, you cannot check whether the plan data already exists in the ledger. Transferred data is added to the existing data. Therefore, before you transfer plan data, check whether you can transfer it at document level.

Activities

To transfer CO plan data, from the SAP Easy Access screen, choose Accounting ® Financial Accounting ® Special Purpose Ledger ® Periodic Processing ® Data Transfer ® CO-OM Plan Data Objects/Documents or CO-PA Plan Data.