Receiving Credit Invoices (FI-AP) (SAP Library

Receiving Credit Invoices (FI-AP)

Purpose

As a customer, you receive, authorize, and pay credit invoices from your vendor.

Prerequisites

You have:

Defined a separate tax category for vendors you do not accept credit invoices from, so that the system prevents you from entering any unauthorized credit invoices

You maintain tax categories in Customizing for Financial Accounting (FI), under Financial Accounting Global Settings ® Tax on Sales/Purchases ® Basic Settings ® Argentina ® Tax Categories ® Maintain Tax Categories. You need to then assign this tax category to the relevant vendor master records.

You also need to assign this tax category to your company code, in Customizing for Sales and Distribution (SD), under Billing ® Billing Documents ® Country-Specific Features ® Country-Specific Features for Argentina ® Define Limits for Credit Invoices.

Defined which document types are relevant to credit invoices

In Customizing for Cross-Application Components, choose General Application Functions ® Cross-Application Document Numbering ® Argentina ® Assign Document Class to Document Type. Set the Credit Invoice indicator for relevant document types.

Process Flow

You receive a credit invoice along with an invoice.

If you accept the credit invoice, you enter it as a bill of exchange payment.

From the SAP Easy Access screen, choose Accounting ® Financial Accounting ® Accounts Payable ® Document Entry ® Bill of Exchange ® Payment. Leave the Reference field empty; this is later updated with the official document number of the credit invoice receipt (step 5).

You return the signed credit invoice to your vendor.

Your vendor sends you a credit invoice receipt.

You update your records with the official document number of the credit invoice receipt.

To do this, run transaction J1A6 (Display and Change Official Document Number (FI/SD)). On the FI Documents tab, set the Credit Invoice indicator (only visible for Argentine company codes), and choose the Display documents button.

Enter the credit invoice receipt number for the relevant credit invoice, in the Reference field. If there is more than one credit invoice per invoice/bill of exchange payment, the system automatically copies the official document number you enter to the related credit invoice lines – since all credit invoices grouped on a single credit invoice receipt are assigned the same official document number.

Make the payment following the standard bill of exchange procedure.

At any time, you can monitor the credit invoice receipts you have posted.