Using PPA: Scenario 2 – Invoice Received Before Goods (SAP Library

Using PPA: Scenario 2 – Invoice Received Before Goods

Prerequisite

You have:

Carried out the customizing work described in Prompt Payment Act Customizing

Created a purchase order for goods that do not fall into a special category

Selected the document date as the default baseline date for invoices

Procedure

This scenario examines a case of PPA processing covering ordinary goods.

Your agency receives an invoice with no discounts available. Payment is due net within 30 days. The invoice is dated Wednesday, January 10, but you receive it on Friday, January 12. The system takes January 10 as the baseline date. However, the invoice is blocked for payment because the goods have not yet arrived.
All the goods ordered arrive on Wednesday, January 24, and are accepted on Thursday, January 25. You can now release the invoice for payment by running transaction MRBR (Release Blocked Invoices).

The PPA due date would now be due by Saturday, February 24. However, there is a time lag of two days between your agency’s sending the payment details and the Treasury making the payment.

Note

You have specified this for the paying company code and the payment method in customizing.

This means that the date by which you must send the payment details to the Treasury is Thursday, February 22.

Result

The due date in the books of your agency is Thursday, February 22, calculated as follows:

January 10 + 30 days (payment terms) + 15 days (time between invoice document date and goods acceptance) = Saturday, February 24.
Adjusting to the next business day makes this Monday, February 26.
February 26 – 2 days (Treasury processing days) = Saturday, February 24.
This is adjusted by two business days, resulting in the date Thursday, February 22. This is 43 days (the net due days) after the SAP baseline date. You should send your payment details to the Treasury by no later than this date.