Ordering 

Purpose

In Ordering, you procure merchandise to cover the requirements for your stores, distribution centers and customers. These requirements were either entered manually by you or were determined automatically by the requirements planning, store order, promotion, and sales order functions in the system. The requirements exist in the system either in the form of purchase requisitions or as purchase orders, for which you have to enter details such as the vendor or the delivery date.

You procure the merchandise in one or more steps. You can place a purchase order with an external vendor, your own distribution center or in certain circumstances a store. Stock transfers within your company and return deliveries are handled in purchase orders.

Integration

In SAP Retail, purchase orders are generated by Requirements Planning. They are also generated as documents that follow on from store orders or the Replenishment process. They can be entered manually or generated automatically from purchase requisitions.

The purchase orders created can be used as a basis for processing subsequent goods receipts, for Invoice Verification and for Subsequent Settlement.

Features

Ordering includes a number of functions to help you create, optimize, and monitor purchase orders.

·        You use purchase requisitions to manually enter requirements. Purchase requisitions can also be created indirectly by other components in the ERP system.

See also: MM - Purchasing: Purchase Requisitions

·        The source of supply can be determined automatically by the system.

See also: Supply Source Determination

·        Request for quotation (RFQ) management enables you to obtain quotations from a number of different vendors and select the most favorable one. Existing outline agreements (scheduling agreements and contracts) are also taken into consideration.

See also: MM - Purchasing: Request for Quotation (RFQ) and Quotations

·        To make sure that the most efficient and economic purchase order is created, the system firstly determines an optimized order quantity. It does this by using certain rules to round off the order quantity to full packs or the purchase order off to full loads.

See also: Order Optimizing

·        You can create purchase orders referencing other documents in the system (for example, agreements, purchase requisitions or requests for quotations).

Refer to:

-   MM - Purchasing: Purchase Orders

-   MM - Purchasing: Outline Purchase Agreements with Vendors

·        You can define that, for example, depending on the value of the goods on order or the merchandise category concerned, a purchase order can only be placed if it is approved (and released) by a particular employee. You can adapt the approval and release procedure to suit your own requirements.

MM - Purchasing: Release (Approval) Procedures

·        Analysis, printing, and other functions enable you to keep a tight rein on the delivery dates of all your purchase orders right up to final delivery.

Refer to:

-   MM - Purchasing: Entering Text, Printing and Transmitting Documents

-   MM - Purchasing: Reporting in Purchasing

-   MM - Purchasing: Conditions and Price Determination

-   MM - Purchasing: Procurement Using Vendor Confirmations

-   MM - Purchasing: Further Functions

 

See also:

Collective Purchase Orders

Requirements Planning

Store Order

Background Processing: Ordering