ProcedureEntering Outgoing Cash Payments

 

You enter outgoing cash payments to vendors and employees in Accounts Payable (FI-AP) following the standard procedure. In addition, you enter a range of other data so that you can print out a copy of the cash disbursement voucher using form KO-2, as required by law.

Procedure

  1. On the SAP Easy Access screen, choose Accounting · Financial Accounting · Accounts Payable · Document Entry · Outgoing Payment · Post.

  2. Enter header data as required. In addition:

    1. In the Doc. Header Text field, enter a description of the transaction, for example:

      Payt made for goods

    2. In the Clearing Text field, enter the numbers of any documents related to the payment, for example:

      Tax invoice no. 68, delivery note no. 91

  3. Choose Process Open Items.

  4. Double-click the invoice items that you want to pay.

  5. Choose Document Overview.

  6. If necessary, enter the payment recipient’s data.

  7. Save the accounting document.

Result

The system generates an accounting document to record the payment. You can print the cash voucher using the standard correspondence functions (see Correspondence and Internal Evaluations).