Closing of Expense Accounts Report (SAP Library

Closing of Expense Accounts Report

Use

You use this report to close your expense accounts – those in class 7 – at month-end, as required in Turkey. You have to close each account subclass separately for every permutation of company code and business area. In order to do so, the balance in each subclass must be zero.

For more information about account classes and subclasses, see Chart of Accounts.

Prerequisites

You have:

Defined a field status that allows you to enter a business area when you post a document

You can do so in Customizing for Financial Accounting, under Financial Accounting Global Settings ® Document ® Line Item ® Controls ® Maintain Field Status Variants.

Ensured that the balances of all accounts in each permutation of subclass and business area add up to zero

You can use the program to identify subclasses that do not balance correctly (see below), but you have to make the postings to correct the situation manually.

Features

Selection

To access the report, in the Turkey menu, choose Reporting ® Closing of Expense Accounts.
Enter data as required.

To run the report in update mode, choose Allow postings.

A dialog box appears.

Enter data as required, including:

Interim account

For more information, see Interim Account. In the country version for Turkey, you can use account 999999999.

Choose .

You return to the main selection screen. To indicate that you have made the settings to run the program in update mode, the system displays a check ( This graphic is explained in the accompanying text ) next to the Allow postings button.

To execute the report, choose This graphic is explained in the accompanying text

The system displays a list of the subclass balances for each permutation of company code and business area. Subclasses that you have already closed are not included. Subclasses with zero balances – and which are thus ready for closing – are marked This graphic is explained in the accompanying text . Subclasses with other balances are marked . You must ensure that these balances are zero before you can proceed, for example, by posting the difference to the appropriate variance account.

The list is formatted using the SAP List Viewer: see this documentation for more information about navigating and formatting options within the list.

In addition to the standard SAP List Viewer functions, you can also display a list of the account balances in a subclass by choosing This graphic is explained in the accompanying text Display accounts.

Select the account subclasses that you want to close and choose Close account subclass.

A dialog box appears that asks you to confirm that you want to close the subclass.

Choose Yes to proceed.

The system closes the accounts in the subclass by clearing the expense accounts and the variance account to the clearing account. The system uses the interim account if required.

Another dialog box appears, with a log of all the steps that the system has taken.

Choose

to close the dialog box.

The status of the subclasses that the system has closed changes to This graphic is explained in the accompanying text (closed).

Output

The system closes the accounts in the selected subclasses by clearing the expense accounts and the variance account to the clearing account. It also displays a log of the steps that it has taken.