Resource Type 
Definition
A resource type is a classification of resources that share the same characteristics or attributes. Training and Event Management distinguishes four classifications of resource types:
Use
Categorizing resources into resource types facilitates resource management and provides you with a clear overview of what resources are available. When you create a resource type, you define the attributes that all resources of this type have in common.
When you assign resource types to a business event type in the Create Business Event Type function, you are specifying utilities that may be required for holding the event. You assign the actual resources to the actual scheduled event with the function Create Event Dates with Resources.
See also:
Creating a Business Event Type
Creating a Business Event Date with Resources
Structure
When you create a resource type, you store indicators or attributes that characterize resources of this type. You maintain the following infotypes:
Availability Indicators:
The Availability Indicators infotype lets you specify the conditions that apply to the resource types required when a business event is planned.
· Specify whether the resource in question is a room, instructor, material or other resource.
· Resource priority: You can assign a priority value to resources, specifying the order in which resources are presented to you during automatic resource reservation.
· Location dependency: If you use business event locations, you can maintain this indicator for rooms. Once you set the room indicator for a resource, the system automatically proposes the location-dependent indicator.
· Indicator required resource: You use this indicator to specify that a given resource is essential for a business event and must be reserved for it. A resource with this indicator must be reserved for the event; otherwise the event may have to be canceled. The associated indicators multiple and single let you specify whether a required resource can be reserved by multiple business events or only by one.
Only resources that have this indicator are reserved during automatic resource selection.
· Amount Available: This feature lets you specify how many resources of a type you need per event or per attendee. For example, per event you require one resource of the type room, per two attendees you need one PC (other resource).
· Alternative resource search: here you specify the object type or relationship + object type that are required so that resources belonging to the categories Material and Instructor are proposed for selection during resource reservation.The system automatically enters the relevant relationships/object types when you specify one of the above-mentioned categories.
Resource types have object type R. Depending on their classification, the resources themselves can belong to the following object types:
Resources of the category Room belong to object type G
Resources of the category Instructor can belong to different object types, such as P (employee in master data), H (external person), US (user). Instructors can also belong to other object types that represent natural persons.
Resources of the category Material belong to object type M
Resources of the category Other Resource belong to object type G
Depending upon their object type, resources are searched for in various ways during resource selection: if you are looking for resources of object type G (rooms and other resources), you need make no further entries since these are related directly with object type R.
If you are looking for resources of the categories Material or Instructor, you must use the Alternative Resource Search function to find them. In this case, you must enter either the object type with which the resource type is related (such as external person for instructor) or a possible relationship between the object type and the event type, (such as is held by + the object type external person, or uses for attendee + the object type material). If you use the second option (relationship + object type), you can store specific resources with the related event type (for example, a named instructor that may hold events of this type). These specific resources will then be offered for selection during resource reservation for events of this type.
Capacity
The capacity infotype lets you specify the minimum, optimum, and maximum capacity of rooms. These values are compared with the capacity values stored for a business event or event type when attendance is booked.
Relationships
In this infotype, you specify the cost center to which resources of a resource type belong. The cost center you enter here is proposed as default for the pertinent resources. You may overwrite it if required.
Further Information
You maintain the Costsinfotype on this tab page. You assign costs (subdivided into cost items) to a resource type. This information is required for cost transfer to Cost Accounting and for the price determination feature as well.
Before you can maintain the Costs infotype, you must work through the step Define Cost Items in Customizing for Training and Event Management.
It is not mandatory that you store the infotypes capacity, cost center, or cost data for the resource type. You can store this data for the individual resources instead. We recommend that you maintain this information for the resource types. The values you store apply then to all resources of a given type.
If required, you can override these values by maintaining a different value for one specific resource.
Integration
You can create resource types and resources in Current Settings or in Customizing under Business Event Preparation.
Maintaining resources and resource types in the dynamic resource menu offers you a more structured and clearer working environment. An added advantage is that you can directly reserve resources for business events there.
See also:
Availability Indicators (Infotype 1023)