Report on Invoices Purchased, Issued, and Held 

Use

You use this report to prepare a list of prenumbered VAT invoices that your company holds at the beginning and the end of the month, and how many it has purchased, issued, voided, and returned. This report prepares the information in accordance with Chinese requirements.

Prerequisites

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       1.      In Customizing, you have maintained all the necessary data relating to the lots and books (see Prenumbered Forms.)

       2.      The billing documents for the given period have been assigned to an official document number, whether automatically or manually, and released to Financial Accounting (FI).

       3.      You have voided all invalid invoices (see Used Prenumbered Forms Report and Void Unused Prenumbered Documents).

Features

Selection

To access the report, on the SAP Easy Access screen, choose Accounting  ® Financial Accounting  ® Accounts Receivable  ® Reporting  ® China – Monthly Report of Invoices Purchased, Issued, and Held.

The system generates the report according to the company code, period (issue/void date), and accounting document type. You can also make further selections by entering data in the Output box of the selection screen:

·        By filling out the Form Type (Sp. Invoices) field, you can select the form type of your VAT invoice.

·        By filling out the Reason for return field, you can display the invoices that have been returned in a separate column from the voided invoices.

·        By filling out the Reason for loss field, you can display lost invoices in a separate column that also gives the total number of invoices lost per reason.

Once you have entered the relevant data in the selection screen, choose  to generate the output list.

Output

The report groups the invoices into the following categories according to their official lot number:

Category	Meaning
Special in Computer  4	Special invoices that have been processed by computer and for which there are four copies
Special in Computer  7	Special invoices that have been processed by computer and for which there are seven copies
Special in Manual     4	Special invoices that have been processed by hand and for which there are four copies
Special in Manual     7	Special invoices that have been processed by hand and for which there are seven copies
Invoice	Normal invoices
Unknown	Special invoices whose official lot numbers have not been correctly defined (see Official Lot Number)

You can display the books contained in a lot by selecting a lot and choosing Detail list. You can then display information on the books by selecting a book and choosing Choose detail.

To display a detailed list of the voided or lost invoices and related information, click the relevant total.