Asset Accounting Integration 

Purpose

You can record and report on asset transactions by fund and functional area.

Prerequisites

·        You must activate the fund and functional area fields for Asset Accounting by accessing the Implementation Guide (IMG) and choosing :

Financial Accounting ® Asset Accounting ® Integration with the General Ledger ®   Additional Account Assignment Objects ® Activate Account Assignment Objects

This configuration step also allows you to prevent changes from being made to the fund and functional area in the asset master data (by selecting the “balance” checkbox) and provides for the fund and functional area to be inherited from the asset master data and not overwritten when making financial postings to the asset (by selecting the “identical” checkbox).

·        You must customize the use of the fund and functional area fields by company code, depreciation area, and asset transaction by accessing the IMG and choosing :

Financial Accounting ® Asset Accounting ® Integration with the General Ledger ®   Additional Account Assignment Objects ®  Specify Account Assignment Types for Account Assignment Objects

This configuration step enables you to determine which company code(s), depreciation area(s), and asset transaction(s) can use the fund and functional area fields.

·        You must customize the type of message received (none, informational, warning, error) for the fund and functional area fields by accessing the IMG and choosing :

Financial Accounting ® Asset Accounting ® Integration with the General Ledger ®   Additional Account Assignment Objects ® Process Error Table

·        You must configure the fund and functional area fields in asset master data by accessing the IMG and choosing :

Financial Accounting ® Asset Accounting ® Asset Accounting (Lean Implementation) ® Organizational Structures  ®  Asset Classes ® Specify Required Entries for Asset Master Data

·        You must include the fund and functional area fields for asset reports by accessing the IMG and choosing :

Financial Accounting ® Asset Accounting ® Information System ® Define Sort Versions for Asset Reports

Process Flow

When you activate and configure the fund and functional area integration, you can enter time-dependent values for the fund and functional area fields by accessing the Fixed Assets menu and choosing the following:

·         Asset ® Create ® Asset

·         Asset ® Create ® Sub-Number ® Asset

Values entered for fund and functional area fields in the above transactions are used to update Controlling, Financial Accounting and Funds Management for all asset transactions with financial values including acquisitions, transfers, retirements, and depreciation. Asset settlements use the fund and functional area values posted in the Controlling and Project System transactions that are settled. Sort versions that are used with existing asset reports can include the fund and functional area fields.