Report Shipping (EHS-SAF-RSH) 

Purpose

This SAP component supports you with shipping reports with or without references to specifications. The SAP system allows you to replace all standard routines for the report shipping process with your own routines adapted to meet your own requirements.

Reports with a specification reference are, for example, material safety data sheets (MSDS).

Reports without a specification reference are, for example, accident reports.

Reports with or without a specification reference are, for example, labels and standard operating procedures.

For reports with a specification reference, automatic shipping is also possible. A series of SAP enhancements allow you to integrate individual routines in the standard functions, for example, in order to:

·        Determine the report category

·        Determine the material name

·        Check the MSDS requirement

·        Determine the language of the MSDS

·        Determine the report generation variant

·        Ship material safety data sheets from Sales

Features

The following functions are supported in the standard system:

·        Integrated shipping process for material safety data sheets

Automatic report shipping is planned as part of a higher-level business process. In the standard system, the SAP system supports you with shipping material safety data sheets in advance for deliveries of certain chemical products. For the United States and European Union jurisdictions, the SAP system ships only the material safety data sheets required by law. The recipient, the report language, and the relevant report are determined automatically. The SAP system ensures that only reports that have been released are shipped.

·        Automatic subsequent shipping of material safety data sheets

In European Union countries, if relevant changes are made to certain data, an updated material safety data sheet must be re-sent within a legally prescribed period of time. The SAP system automates this process.

·        Efficient use of data

All released reports with a specification reference already contain the generated specification data. The SAP system determines the logistic data, for example, address or product name, at the time of shipping and adds this data to the report. This means that the same report can be sent to a number of different recipients. You can also set up the SAP system so that it determines the most up-to-date released report again before generating.

·        Check functions

You can set up shipping in accordance with the legal requirements of the recipient country and region. The whole shipping procedure from triggering the shipping process to the actual shipping is subject to your checks. If you wish, the person responsible in your organization must check the output for the report shipping order and post the receipt of the acknowledgement of receipt.

·        Support for different types of communication

Reports can be sent as an e-mail, a letter, or as a fax. If required, you can specify that reports whose recipient and communication type are the same can be shipped together. The SAP system automatically distributes this bundle of reports among the existing shipping objects (for example, letter formats).

·        Shipping inbound reports

In addition to shipping reports that were generated in the SAP system, you can also ship inbound reports. Inbound reports are reports that were imported from external systems.