Customizing Canceled Funds 

Purpose

Funds that satisfy the requisite criteria can be canceled and any balances transferred back to the Treasury. Before you can do this, you need to set up the derivation strategies that govern the process.

Process Flow

In the Implementation Guide

Go to the Implementation Guide (IMG) and choose Public Sector Management  ® Functions for US Federal Government  ® Closing Operations Preclosing (BCS/New Budgetary Ledger)  ® Canceled Funds.

The order in which you carry out the steps does not matter. The IMG documentation for each step contains detailed instructions on what you must do.

·        Year-End Account Assignment Derivation

Here, you define the account assignment derivation for reassigning Funds Management account assignments (FM account assignments) Closing Operations for fiscal year change and mid-year reassignments in Funds Management (FM).

·        Subsequent Process Account Assignment Derivation

Here, you define the account assignment derivation for FM account assignments for fiscal year change and mid-year reassignments in Funds Management (FM).

The IMG also offers two Business Add-Ins (BAdIs) you can use to further configure your canceled fund processing:

·        BAdI: Accounts Payable: Modify Document Type and Header Text for New Docs

This step implements the Business Add-In BADI_CANCELED_FUNDAP, which replaces the original values for document types and header texts when a new accounts payable document is being posted.

·        BAdI: Accts Receivable: Modify Document Type and Header Text for New Docs

This step implements the Business Add-In BADI_CANCELED_FUNDAR, which replaces the original values for document types and header texts when a new accounts receivable document is being posted.

If you do not implement the BAdIs, the system uses the original document data when making the postings.

Transaction FBKP – Maintain Accounting Configuration

Use this transaction to set up the debit and credit accounts, posting keys, and G/L accounts you need. You do this by choosing Automatic Postings in the Maintain Accounting Configuration screen.

The transaction accesses the functions needed to configure, among other things, canceled funds. If you prefer, you can perform this configuration work by choosing Double Click Here to Branch to the Complete IMG in the initial selection screen and accessing the steps from there.

Each step includes documentation with detail instructions on what you must do.

Result

With your derivation strategies in place and the BAdIs implemented, if applicable, you can now carry out the activities described in Canceled Fund Processing.