This component enables you to process incoming and outgoing payments using payment lots. Payment lots are groups of payments that originate from the same business partner, or which are to be processed together.
You can enter payment lots as follows:
· Entering the data contained in the incoming check in a check lot. Check lots are special payment lots that contain only checks.
· You can enter the data from credit card payments manually in the credit card lots, or by using an interface.
· You can enter data from incoming bank transfers in a payment lot manually or automatically, or you can transfer the data from an electronic account statement to a payment lot using an interface.
Payment lots contain both general data and line item data. General data includes the status of the lot, the total of the payment amounts, and default values for the line items. The line item data comprises the following:
· Payment data required for further processing (the payment amount, for example)
· Selection criteria by which the payment is assigned to open items
If you
enter a payment lot manually, you must enter the selection criteria in each
payment lot item. This can be, for example, a document number or a payment
form number. Where payment lots are created automatically, the selection
criteria are determined from the data in the account statement.
When processing the payment lot, the system uses the selection criteria to
determine the open items. Assignment of the payments to the open items is
governed by industry-specific rules. Clearing of the assigned items takes
place automatically.
Overpayments can be posted as payments on account; underpayments posted as
partial payments. The system posts clarification cases to separate
clarification accounts and you have to postprocess them manually. If you are
unable to assign payments received, you can initiate repayment within the
payment lot provided qualified bank data exists. The payment program then
repays the amounts.
Check lots can be used to create check deposit lists that you can send to your
bank as an accompanying document when cashing the checks.
You can post incoming and
outgoing payments individually in the cash desk.
The lock documents created in a dunning run are removed when all items that
led to the lock have been cleared. For more information about
locking/restarting a utilities installation in the dunning run, see
Industry Component Utilities
® Contract Accounts Receivable
and Payable
®Lock/Restart. For information about the
workflows for locking/restarting, see the Industry Component Utilities
® Customer Service
® Lock/Restart Utilities
Installation.
You
can post incoming and outgoing payments individually in the Cash
Desk.
If an overdue item that led to a service being deactivated in a dunning run is
paid, the information about clearing is forwarded to the billing system which
then triggers the release/unlocking of the service (see IS-T
Telecommunications Services in RM-CA
® Release/Unlock Services
(IS-T)).