Withholding Tax Report (SAP Library

Withholding Tax Report

Use

In Portugal, businesses provide the authorities with a withholding tax report in the form of appendix J of the annual declaration (Rendimentos pagos). You can use the Human Resources (HR) program Annual Income Declaration to create this report. The program creates a file providing the data you need to complete the official form.

The Annual Income Declaration provides the General Direction of Taxes (Direcção General dos Impostos) with a list of all payments made and the tax amounts withheld for every employee. The data for income types-dependent work (category A) and pensions (category H) are created in the HR application component. The data from other income types is created in the Financial Accounting (FI) application component by the generic withholding tax report and stored in table QSTRE. From there the data is exported to HR and integrated with the data provided by HR. (See also the documentation for the Annual Income Declaration.)

Prerequisites

Make sure that you have defined the valid income types for Portugal. Once you have done this, you assign these codes to the withholding tax codes you have defined in the withholding tax table.

Define the process type and output group.

Features

The generic withholding tax report creates a list of withholding tax withheld for the various income types in FI. Additionally, it stores the necessary data in table QSTRE, from where it is retrieved by the Annual Income Declaration program.

Activities

To access the generic withholding tax report, from the SAP Easy Access menu, choose Accounting ® Financial Accounting ® Accounts Receivable or Accounts Payable ® Withholding Tax ® Generic Withholding Tax Reporting

In the group box Output Groups enter the process type and output group that already defined before.

In the group box Mandatory Selections enter country key PT for Portugal and the reporting period for which you want to declare the data.

Selection

When you have entered the country indicator PT, choose Enter to display an additional button for entering country-specific selections.

Under Country specific selection, you can enter specific information, which is necessary for the file to be created for the Portuguese withholding tax declaration.

QSTRE update
Enter an X if you want to update QSTRE table, otherwise leave it blank.

Payment doc. date/Invoice doc. date
You can choose which date of the selected documents will be stored in QSTRE as the posting date (BUDAT). You can choose either the payment clearing date, posting date, or document date, or the invoice posting date or document date. Remember that you can only enter the dates of documents, which will be selected according to your output group settings.

Tax department
If necessary, enter the responsible tax department.

Ordinary declaration
You can choose which type of declaration you are submitting: ordinary declaration, substitute declaration or supplementary declaration.

Declaration ID
Enter the number of the declaration as provided by the tax authorities.

Prv. declaration ID
Enter the number of the previous declaration, which you submitted to the tax authorities.

NIF of W/T agent
Enter the tax ID of the withholding tax agent.

Name of W/T agent
Enter the name of the withholding tax agent.

Telephone number
Enter the telephone number of the contact person.