Using PPA: Scenario 1 – Ordinary Goods (SAP Library

Using PPA: Scenario 1 – Ordinary Goods

Prerequisites

You have:

Carried out the customizing work described in Prompt Payment Act Customizing.

Created a purchase order for goods that do not fall into a special category

Selected the document date as the default baseline date for invoices

Procedure

The ordered goods arrive and are accepted on Wednesday, January 3.

The invoice, dated Wednesday, January 10, arrives on Friday, January 12. Since the goods have already been received and accepted, this invoice can be paid immediately.

The SAP baseline date is January 10. The system sets this automatically.

Payment is due on Sunday, February 11, 30 days after the invoice receipt. Since the invoice receipt date is two days later than the baseline date, the payment terms must be adjusted to produce the proper due date (calculated as the baseline date plus payment terms).

Furthermore, there is a time lag of two days between your agency’s sending the payment details and the Treasury making the payment.

Note

You have specified this for the paying company code and the payment method in customizing.

Result

The due date in the books of your agency is Thursday, February 8, calculated as follows:

January 10 + 30 days (payment terms) + 2 days (time between invoice document date and invoice receipt date) = Sunday, February 11.
Adjusting to the next business day makes this Monday, February 12.
February 12– 2 days (Treasury processing days) = Saturday, February 10.
This is adjusted by two business days, resulting in the date Thursday, February 8. This is 29 days (the net due days) after the SAP baseline date. You should send your payment details to the Treasury by no later than this date.