Order & Clear 

Use

You use this function to create a purchase order from Waste Management with items assigned to an account for the disposal and then to clear a posted waste quantity from inventory management in the SAP Materials Management component, and also from Warehouse Management (Warehouse Management System) in the SAP Logistics Execution component if required.

If you do not use inventory management and only want to order the disposal, execute the purchase order function. You can also find more information about creating a purchase order there.

If you only clear the waste quantity and do not want to create a purchase order, execute the Clear function.

Integration

For the purchase order created, you can use the corresponding functions in the SAP components Purchasing and Controlling as for any other purchase order.

Prerequisites

·        You have processed the IMG activity Set Inventory Management in Waste Management in Customizing for Waste Management and specified the required movement types.

·        You have posted the waste quantities to inventory management, in other words you have executed the post function for the entry documents.

·        The prerequisites required for executing the purchase order are fulfilled (see the Prerequisites section in Purchase Order).

Features

A purchase order with items assigned to an account for the disposal as described under Purchase Order is created.

The waste quantity is cleared from inventory management in accordance with the data in the entry document (stock type, plant, storage location); a material document is created.

If you have specified the warehouse number, storage type, and storage bin in the entry document, the waste quantity is cleared from the specified storage bin in Warehouse Management. The corresponding quant is deleted or the quantity of the quant is reduced. The waste quantity is cleared directly from the specified storage bin; no transfer requirement or transfer order is created. For more information, see the Warehouse Management documentation, for example The Quant and Stock Management in WM or Warehouse Structure in the Warehouse Management System.

If you want a transfer requirement and transfer order to be created, you must specify a function module for the function Order & Clear that carries out these operations when waste quantities are cleared. You specify the function module in the IMG activity Specify Functions in Customizing for Waste Management.

A follow-on document record is created (see Automatic Creation of Follow-On Document Records).

The entry documents are given a defined status that depends on the settings you made in Customizing. They must have a particular status so that you can execute this function. For more information, see Setting Entry Document Statuses.

Activities

Proceed as follows to create a purchase order for the disposal of the waste quantities of one or more entry documents and to clear the waste quantities:

...

       1.      Choose Disposal Processing ® Edit Entry Documents in the Waste Management menu.

The Choose Entry Document Category dialog box appears.

This dialog box only appears the first time that you access disposal processing after you have logged on to the SAP System. The next time you access disposal processing, the system automatically uses the entry document category that you chose last time.

If you mainly display and edit entry documents of one entry document category, you can predefine this entry document category in your user profile.

       2.      Choose the entry document category of the entry documents for which you want to create the purchase order and clear the waste quantities and confirm your entry.

The Disposal Processing Change screen appears.

       3.      Enter the search criteria for the entry documents (see Searching for Entry Documents), and choose  with the quick info Hit List.

The entry documents that correspond to the search criteria are displayed under Doc. overview.

       4.      Select the entry documents and choose Order & Clear.

The system creates a purchase order and clears the waste quantities.