Selecting a Hotel Room 
Prerequisites
You are assigned to a sales office that supports hotel booking (see Customizing for Travel Planning under Master Data ® Technical Control Parameters for Travel Planning ® Feature TRVOF: Access Parameters Per User/Employee Group and Define Travel Service Categories).
Procedure
You have created a travel request in the Planning Manager.
...
1.
Choose 
Hotel - with quick info Add Hotel
Request.
The Hotel Request dialog box appears.
2. Enter the required location.
A global reservation system (GDS) provides the following options:
○ Enter the full location name of an IATA location.
○ The IATA location code (such as FRA for Frankfurt)
○
Enter the start of
the location name and * (asterisk)
For example, Fra* results in a list of all IATA locations that begin
with 'Fra'. To select a location,
double-click it.
○ The system only recognizes cities that are defined as IATA locations or associated with them.
3. Enter departure and arrival dates.
You can use the Name, Hotel chain and Location entries as optional search criteria for the available hotels query. These options are only visible if you have activated them in Customizing. You do this in Customizing for Travel Planning under Define Price And Availability Strategies ® Hotel: Additional Search Criteria.
You can enter several (partial) names in the Name field. The system then searches for all the hotels whose name contains one or more of these terms.
Before you
start the available hotels query you can specify or change your hotel preferences.
To do this, choose 
Preferences –
with quick info Hotel Preferences (F5).
4.
Choose 
Avail. with quick info Hotel
Availability Query (F8).
...
The system displays the Hotel Availability: Hotel List screen, listing all the available hotels that meet the search criteria (if entered).
A global reservation system (GDS) provides the following options:
○ If you did not enter any search criteria the system, due to its provider neutrality, selects approx. 30 available hotels at random.
If you want
to extend the list, choose More hotels – with quick
info Request Hotels (F8).
○ If the system displays the Hotel Availability: Hotel List (Hotel Catalog) screen, then your enterprise has set up and activated a special hotel catalog with selected hotels.
To check the availability of other hotels, not included in the hotel catalog, choose the Standard query.
5. Select the required provider.
Click on the line to see address and other information. A global reservation system (GDS) also shows the room status.
You can
display more details for the selected hotel (such as address, location and
conditions) by choosing 
Hotel information. This information comes directly from the
hotels and, therefore, does not require any structure specifications.
To return to the hotel list, choose
Continue.
The following steps only apply to global reservation systems:
6.
To extend the list,
for example, because no hotel is displayed that matches the preferences of the
traveler, choose More Hotels – with quick info
Request Hotels (F8)
7. Select the hotel and choose Continue. The system displays a list of rooms sorted by rate.
8. Select the required room type and choose Continue. The Create Travel Plan for <...>overview appears again.
The selected hotels carry the status requested for a certain period of time and can be booked.
See also:
Using the Enterprise Hotel Catalog