Tenant Account 

Use

An overview of the tenant account is provided in master data maintenance of the contract and in reporting. You can see all items for the tenant, either individually (open and cleared) or cumulatively (by period). From the tenant account you can set up installment payments for the tenant for certain open items, or write off open items as irrecoverable debt.

Prerequisites

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       1.      You made these settings in Customizing for Flexible Real Estate Management:

¡        Assign suitable reference flow types to the flow types for installment payments and write-offs:

SAP Customizing Implementation Guide ® Flexible Real Estate Management (Enterprise Extension) ® Conditions and Flows ® Flow Types ® Assign Reference Flow Types

¡        Enter the account assignment for them:

SAP Customizing Implementation Guide ® Flexible Real Estate Management (Enterprise Extension) ® Accounting ® Automatically Generated Accounting Documents ® Account Determination ® Assign Account Symbols to Flow Type

¡        You can also assign a default flow type to the reference flow types:

SAP Customizing Implementation Guide®Flexible Real Estate Management (Enterprise Extension) ®Accounting ®Integration FI-GL, FI-AR, FI-AP ®Account Determination ®Define Document Type Determination

       2.      There are open or cleared items for customer contracts.

Features

On the tenant account you see open and cleared items from Financial Accounting for the contractual partner.

The period you choose determines which open and cleared items are displayed. Items are selected for a period when:

·        The posting date of the items is within the defined period.

·        The items are not yet cleared at the end of the period, or their clearing date is after the end of the period.

You can only use this function for customer contracts.

Activities

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       1.      Call a customer contract that has line items. On the SAP Easy Access screen, choose:

Accounting ®Flexible Real Estate Management ® RE Navigator ® Real Estate Contract

       2.      Enter your real estate contract and choose  with the quick info text Changes Between Display <-> Change.

       3.      Choose the Overviews tab page.

       4.      In the dropdown box, choose Tenant Account Overview.

You see the open and cleared items for the contractual partner.

The icon in the Status column indicates the clearing status of the item in the selected period:

	The item was posted and cleared within the period.
	The item was posted before or within the period, is still open at the end of the period, but was cleared after the end of the period.
	The item was posted before or within the period, is still open at the end of the period, and was not cleared at any later date.

 

For the open items, you can arrange installment payments or write them off as irrecoverable debt.