Address Data 

Definition

The entry and administration of address data of a business partner.

Use

You can create one or more addresses for each business partner.

If you enter only one address per business partner, this is used for all activities. If you create multiple addresses, you can define when they should be used (for example, use of a certain address as the delivery address).

Based on the address usage that you have established, the automatic address determination recognizes which address is used for which business activity.

You can create several international address versions for an address. This allows you to format address, communication data and also name fields (e.g. first and last name, academic title, etc.) for all business partners in different fonts, each with its own character set.

In order to be able to use the international address versions, you have to activate them in Customizing.

The SAP regional structure checks whether the address data (postal code, city and street) is correct.

For more information see Checks against the SAP Regional Structure.

Furthermore, the Business Address Services (BAS) make interfaces available for connecting postal checks of external providers.

For more information, see Postal check and Duplicate Check and Error-Tolerant Search.

If you search in the locator for business partners by means of address versions, the version of the logon language is always displayed in the results list. Thus, if you search for a Cyrillic address version, for example, but are logged on in English; the English address, and not the Cyrillic address is displayed in the description for the business partner. You can then call up the relevant international versions in the business partner in question. 

Structure

·        If you need only one address per business partner, then you create a standard address. This address will be used for all activities.

·        Create additional addresses (in the SAP GUI on the tab page Address Overview) if you need several addresses per business partner.

·        You can also assign an address usage (in the SAP GUI on the tab page Address Overview).

·        You can create and change validity periods for addresses and address usages.

·        You can create and change a standard address using the relevant address usage.

·        You can move an existing address to a new target address.

·        You can use additional functions for the address, such as the change history.

Integration

In the Implementation Guide (IMG) you define the activities and address types you need, and establish whether several addresses may be assigned to an address type. In addition, you can assign activities to certain address types.

Make the necessary settings in Customizing of the Business Partner under Basic Settings ® Address Determination.

When you enter a gender-specific form of address (e.g. Mr., Mrs.) in the SAP GUI, or change the form of address, the assignment of the gender is automatically adapted on the tab page Identification. Make the settings for the dependency of the fields Title and Gender in Customizing under SAP Web Application Server ® Basis-Services ®Address Management ® Forms of Address and Name Components ® Maintain Texts for Forms of Address.

Activate the international address versions that you require in Customizing under SAP Web Application Server ® Basis-Services ®Address Management ® International Settings®Activate International Address Versions.