Temporarily Assigning Employees (SAP Library - Personnel Time Management (PT))

Temporarily Assigning Employees

Use

You can temporarily assign employees, so as to ensure that requirements in your enterprise are effectively covered.

You can also create a temporary assignment with shared availability, which means that an employee can be scheduled by more than one organizational unit at the same time. Once one of the organizational units has assigned a requirement to the employee in question, he/she is "locked", and can no longer be scheduled by the other units to which he/she is assigned.

Prerequisites

To be able to use the shared availability function, you must use either the standard SAP_000004 profile (employees in org.units - shared temporary assignment), or a profile that you have defined yourself (with an identical evaluation path) to enter Shift Planning.

Procedure

Start Shift Planning.

Select the employee you want to temporarily assign.

Choose Edit ® Employee ® Temporarily assign.

The Temporarily Assign Employee (Name) data dialog box appears.

In the Temp. assign to field, enter the organizational unit to which the employee is to be temporarily assigned.

To create a change of cost center for the temporary assignment, select the relevant cost center in the Temp. paid by field.

Specify the period for the temporary assignment.

If you want to temporarily assign the employee just to a specific shift, you can select the desired shift abbreviation in the Shift field.

If you want to create a temporary assignment with shared availability, select Employee has shared availability.

Choose Transfer.

You return to the original shift plan.

Result

You have temporarily assigned an employee to another organizational unit.

If you enter a cost center, the relevant shift of the temporarily assigned employee is assigned to this cost center for this period.

If you have specified that the employee has shared availability, either organizational unit can schedule him/her until one of the units has assigned a requirement to the employee. He/she is then locked from further scheduling.