Reason for Vacancy 

Use

The reason for vacancy is the reason why a rental object can be vacant for a specific period. If a rental object is vacant, usually imputed vacancy costs are to be posted to a vacancy cost center. The reason for vacancy controls this.

Depending on the reason for vacancy, you specify which account and which cost center is used for posting during the vacancy.

You can edit the reason for vacancy manually on the rental object. However, you can also have the system set the reason for vacancy automatically when certain events occur that affect the vacancy of a rental object (such as a change to the term of the contract, notice being given, and so on). In addition, you can specify that rental of the object is (initially) not allowed, or only allowed after a warning message, during the period of the vacancy.

Prerequisites

Make the necessary Customizing settings for the rental object:

¡        SAP Customizing Implementation Guide ® Flexible Real Estate Management (Enterprise Extension) ® Master Data ® Usage View ® Rental Object ®Vacancy

¡        SAP Customizing Implementation Guide ® Flexible Real Estate Management (Enterprise Extension) ® General Settings for Master Data and Contract ® Terms ® Specify Default Text for Naming Terms

For more information on the Customizing settings, see the IMG documentation under the same path.

You have made the following settings there:

·        Defined reasons for vacancy

You have specified the account to be posted for the vacancy reason so that follow-up postings should be generated for changes, which posting term should be generated when you create the rental object and how the vacancy period influences further rental.

·        Default texts for naming terms

If you have set up that posting terms should already be generated when you create the rental object, then you have defined default texts for naming terms so that you can differentiate these.

These automatically generated terms are also called default posting terms as you can copy them if a specific vacancy reason occurs.

If you want to automatically generate a specific vacancy reason on the rental object based on contract or rental object changes then make the following settings:

·        Determine vacancy reason based on vacancy event

You have defined which changes of the occupancy contract or rental object automatically sets a specific vacancy reason on the rental object (for example, rental object is recreated). You can still manually change a vacancy reason that was set automatically.

·        Determine vacancy reason based on notice reason

You have specified for notice reasons of contracts which vacancy reason is set on the rental object when this notice reason is specified.

Activities

       1.      To create or change a vacancy reason for a rental object, on the SAP Easy Access screen, choose:

Accounting ® Flexible Real Estate Management®RE Navigator ®Rental Object.

You can add new vacancy periods here and change vacancy reasons on the Occupancy tab page.

       2.      To create or change the default term for this rental object, which should be copied when this change reason occurs, choose the Posting Parameters tab page.

       3.      In order to post vacancies, conditions must be available on the rental object.

Choose the Conditions tab page fort his and insert conditions for the vacancy rents.

       4.      To post vacancies, on the SAP Easy Access screen, choose:

Flexible Real Estate Management ® Accounting ® Periodic Posting ® Periodic Posting: Vacancy for Rental Objects.

For more information on inserting a vacancy reason, see Editing a Vacancy Reason.

For more information on posting terms, see Posting Parameters.

For more information on the periodic postings of vacancy costs, see Periodic Postings: Rental Objects (Vacancy).

Example

Possible vacancy reasons are:

·        Contract expired/terminated

·        Modernization measure

·        Reservation

·        No particular reason

 

Possible vacancy events are:

·        Rental object is recreated

·        Contract start moved

·        Start/end assignment of rental object to contract moved

·        Contract term of rental object extended

·        Contract terminated

·        Reservation

·        Renewal option not taken advantage of

·        Renewal option ends earlier