Function documentationHR Integration for Absence Assignment

 

During the review and completion step for incident records, you can specify absences of injured persons. If the injured person is a Human Resources (HR) person, the relevant absence data in Personnel Time Management (PT) can be integrated with the SAP EHS Management (EHS-MGM) component. You can use this function to do the following in the incident management application:

  • Assign existing HR absences to injured persons

  • Trigger the creation of HR absences for injured persons

  • Directly create HR absences for injured persons

By default, PT integration does not include the direct or indirect creation of HR absences from the incident management application. You must select these features separately when you activate PT integration.

Note Note

Absences for business partners must always be entered directly in the incident management application.

End of the note.

Prerequisites

  • You have made the settings for the integration of person information.

  • You have activated PT integration and made the required settings for the creation of HR absences in Customizing for SAP EHS Management under   Incident Management  Integration  Human Resources Integration  Activate Personnel Time Management Integration  .

  • You have specified the relevant HR absence types in Customizing for SAP EHS Management under   Incident Management  Integration  Human Resources Integration  Specify Relevant HR Absence Types  .

Features

For HR persons that were injured during an incident, time data must be entered in PT by an HR manager. That is, all absences that are specified for HR persons in EHS-MGM must also be available in PT. To ensure consistency between PT and EHS-MGM, you can do the following:

  • Assign existing HR absences

    If the absence data for an injured person has already been entered in PT, you can select it in the incident management application and assign it to the incident record. The system additionally enters payroll information, for example, the number of shifts missed by an injured person and the end date of continued pay during an absence.

  • Directly create HR absence data

    If the absence data for an injured person has not yet been created in PT and you are authorized to create HR absences, you can directly create the required HR absence from the incident management application. The system copies the absence data you entered in the incident management application and creates a corresponding absence entry in PT. The absence entry is then assigned to the incident record

  • Trigger the creation of HR absences

    If the absence of an injured person has not yet been created in PT and you are not authorized to create HR absences, you can enter the absence data in the incident management application and then start a process for the creation of a corresponding absence entry in PT. The system includes the absence information in an e-mail notification that is automatically sent to the responsible HR manager. You can only assign the absence to the incident record when the absence has been created in PT.

    Note Note

    If the absence is not created within seven days after the absence was triggered in EHS-MGM, the system automatically sends an e-mail to the responsible incident manager.

    End of the note.

Note Note

The system automatically checks if the absences of an injured person overlap. It does not allow you to enter overlapping absences for the same injured person.

End of the note.

You can use the Check for Changed Absences in PT (R_EHHSS_CHECK_HCM_ABS_CHANGED) report to check for absence data of injured persons that was changed or created in PT. To execute the report on a regular basis, you can schedule jobs in Customizing for SAP EHS Management under   Incident Management  Integration  Human Resources Integration  Schedule Jobs for HR Absence Check  .

If any absence data was changed or created, the report proceeds as follows:

  • For absences that were created as part of an HR absence creation process, the report determines the relevant process and triggers the automatic assignment of the absences to the corresponding incident records.

  • For all other absences, the report determines the assigned incident records and automatically adapts the absence data, if possible. If no exact assignment can be determined, it creates a work item to notify the responsible incident manager of the changes that are required for certain incident records.

For more information, see the system report documentation.