Direct Debit Order 
Definition
An object in Account Management (FS-AM) that represents a written order by a paying party (that can be revoked at any time), to honor all debit memos presented by a certain payee, debiting the account of the paying party. In Account Management you can manage as many debit orders as required for each account.
The direct debit order is a feature of the account. You can only deactivate this feature if no direct debit orders exist for an account or if any existing direct debit orders for an account have been deleted beforehand. For more information on editing account contract features, see Editing Features in the SAP Library.
In addition, the direct debit order has a feature attribute in the product. For more information on product attributes and their characteristics, see Product in the SAP Library.
Use
The following functions are available in Account Management for direct debit orders:
· Create, display, change, and delete direct debit orders
For more information, see Editing Direct Debit Orders in the SAP Library.
· Posting debit memos that are presented for a direct debit order.
For more information, see Payment Order and Creating Payment Orders in the SAP Library.
If required, you can create direct debit orders with a fixed maximum amount limit.
As well as the collection process based on a direct debit order, there is a further collection process collection authorization procedure.
Structure
The direct debit order comprises the following information:
· Direct debit order number
This is assigned automatically as soon as you create a direct debit order.
· Name of payment recipient
You can specify additional name variants by using the alias function. For more information, see Editing Direct Debit Order in the SAP Library under Create Direct Debit Order.
· Maximum amount limit
You can specify this in addition to prevent debit memos that exceed the maximum limit from being honored.
· Currency
This is assigned automatically. This corresponds to the account currency of the paying party.
Methods
In Account Management (FS-AM), you can use one of the following three channels for processing:
· Dialog
· Business Application Programming Interface (BAPI)
The following shows which methods (and via which channel) you can call up for the direct debit order:
Method |
Channel |
||
Dialog |
BAPI |
DI |
|
Create account |
x |
x |
x |
Change account |
x |
x |
x |
Displaying an account |
x |
x |
|
Dialog
You can call up the following transactions in dialog mode:
Transaction Code |
Short description |
BCA_CN_ACCT_01 |
|
BCA_CN_ACCT_02 |
|
BCA_CN_ACCT_03 |
Business Application Programming Interface (BAPI)
You can call up the following methods using the BAPI Explorer:
Method* |
Short description |
CMAccountAM.DebitOrderChange |
Processing direct debit orders |
CMAccountAM. DebitOrderGetDetail |
Reading direct debit orders |
Direct Input
Direct input has been implemented in the account for the Contract Element: Direct Debit Order. For more information, see the Account section in the SAP Library.
For more information about the contract element Direct Debit Order, choose the button Technical Documentation in the account editing.
Integration
Customizing
Enter the settings for the direct debit order in the Customizing for Account Management (FS-AM) under Item Management -> Basic Functions -> Basic Settings - Postings ->Set Plus Minus Sign for Posting and Name Check.
To post debit memos in the direct debit order, you need to enter all the required settings in Customizing for the payment items and payment order. For more information on this, see the corresponding sections in the SAP Library.
Charges
When you create a direct debit order, the system posts direct charges if the underlying account is active, and you have entered the corresponding settings for Conditions. This does not apply to the data transfer via direct input.
The Valid On date must be the same as the posting date so that the charge item can be posted.
For more information on the time dependency in the contract, choose Technical Documentation ® Other Documentation in the account.
Checks Run by the System
Check for formal and material errors when you post payment items
The system runs these checks when you post debit memos as part of the direct debit order, providing you have made the required settings in the Customizing for Account Management for the payment item.
Check to see if debit memos need to be returned
The system checks whether it is possible to post to a debit memo that has been presented. If this is not possible, you can return it. Possible return reasons:
· There is no valid direct debit order.
The system checks each debit memo that was presented for cashing during the direct debit procedure (corresponding flag on debit memo). It checks to see if there is a direct debit order from the paying party for the named payee on the debit memo.
· Insufficient funds in the account to be debited.
· The name of the payment recipient does not match the name entered in the direct debit order.
· The name check did not find a match.
· The debit cannot be assigned because the details on the paying party are not unique.
· The debit cannot be assigned because the account of the paying party does not or no longer exists.
· The transaction type on which the direct debit order is based is not permitted for the account, or locked.
For more information, see the documentation on the contract elements BCPT (transaction type groups/media) and BCLP (posting locks) by choosing the button Technical Documentation in the contract.
· The Direct Debit Order feature is missing from the account.
· The maximum amount limit defined in the direct debit order has been exceeded.
In the case of a direct debit order it is not possible to return a debit memo if the paying party raises objection. For more information on returning payment items, see Returning Payment Items or for the Posting Control Office component, see Posting Control Rules.