Locking a Payment Form 

Use

You can use this function to help you lock payment forms that are no longer to be used or that are to be cashed.

Prerequisites

To lock payment forms online, ensure that the Posting Lock Management indicator has not been set in the Customizing for Account Management (under Basic Settings ® Activate Special Components). If it is set, all the locks are managed by Posting Lock Management, and you cannot set a lock online.

To enable the system to run the formal and material checks for the locked payment forms, you need to set the Payment Form Check indicator for the relevant transaction types in the Implementation Guide (IMG). Choose Account Management ® Item Management ® Basic Functions ® Basic Settings ® Postings ® Transaction Types and Transaction Type Groups ® Maintain and Assign Transaction Types for Payment Items.

Procedure

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       1.      On the SAP Easy Access screen, choose Account Management ® Account ®Payment Form ® Lock Payment Form.

       2.      Enter the data required for the account identification.

       3.      Specify the payment form type.

       4.      You can specify additional restrictions for data selection with the Payment Form Number From-To and the Number.

       5.      The system displays a list of payment forms that can be locked. Select the payment forms you want to lock.

       6.      Choose the locking period (Lock To) for the payment forms. The lock is automatically valid from today's date.

       7.      When you choose Save, you lock the selected forms.

Result

The system outputs a message and changes the status in the overview to Locked.