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Procedure documentation Configuring the Trigger for Billing 

Use

The billing document to the customer is created in the sales system with reference to the sales order. The settings can be made in different ways. Essentially, creation of billing documents is dependent on the combination of billing quantity and billing relevance:

  • The billing document can be created as soon as the sales order has been created. The sales order appears in the billing document list, even if the incoming invoice from the vendor (= supplying system) has not yet arrived (billing quantity A and billing relevance B).
  • The billing document to the customer can only be created once an incoming invoice has been received from the vendor (= supplying system). The incoming invoice is the prerequisite for the sales order appearing in the billing document list (billing quantity F and billing relevance F).

Note

In the ALE third-party business scenario, you could, in principal, make your settings so that the billing document to the customer can be created after a shipping notification has been received. This would mean that posting the shipping notification in the sales system would allow billing for the notified quantities. This process does not run through completely. There are problems with credit management and partial deliveries (billing quantity E and billing relevance F do not work).

Recommendation

SAP recommends setting billing quantity F and billing relevance F.

Procedure

  1. In order that billing can be triggered at invoice receipt, you must make settings in Customizing so that the billing quantity is equal to the invoice receipt quantity minus the quantity already invoiced. Check whether the correct billing quantity is set in copy control. In Customizing for Sales and Distribution choose Billing ® Billing Documents ® Maintain Copying Control for Billing Documents ® Copying Control: Sales Document to Billing Document.
  2. Example: Item category ALES

    Field

    Value

    Header

     

    Target/billing document type

    F2 (invoice)

    Source/sales document type

    OR (standard order)

    Item

     

    Item category

    ALES

    Copying requirements

    012 (Ord.rel.3rd Pty Item)

    Data VBRK/VB

    001 (Inv.split (sample))

    Billing quantity

    F

    (invoice receipt quantity less invoiced quantity)

    Pos./neg. quantity

    + (positive)

    Pricing type

    G (Copy pricing elements unchanged and redetermine taxes)

    1. Check the billing relevance for the item category ALES.
    2. In Customizing for Sales and Distribution choose Sales ® Sales Documents ® Sales Document Item ® Define Item Categories.

    The billing relevance should be F (relevant for order-specific billing document – status according to invoice receipt quantity).

    The system only copies the order to the billing document list when the invoice from the vendor (= supplying system) has been received and saved in Purchasing. After each invoice receipt you can create a billing document to the customer for the quantity given in the vendor invoice. The order is completely invoiced until the next invoice arrives from the vendor.

    The item category TAPA should not be relevant for billing.

    Note

    Third-party business in billing list:

    A third-party business appears in the billing list, if the billing document status for the item (VBUP-FKSAA) is set to ‘not yet invoiced’ or ‘partially invoiced’.

    This status is determined:

    • For an item with billing relevance B – order-related according to the order quantity – when the item is created.
    • For an item with billing relevance F – order-related according to the invoice receipt quantity – if an invoice receipt has been posted for the third-party item in Purchasing. For further information on the billing document status of a third-party item, see note 210500.

    See also:

    Structure linkBilling Document Type

    Structure linkCreating Billing Documents via the Billing Due List

     

     

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