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Component documentation Document Splitting 

Purpose

Document splitting enables a complex display of documents. Line items are split here for selected dimensions. This ensures that you can draw up complete financial statements for the selected dimensions at any time.

Using the document splitting procedure, you can also create a segmented display of a (partial) balance sheet according to a legal requirement (for example, IAS) or according to areas of responsibility.

In addition, you can allocate at the time of posting additional costs (such as realized or valuated exchange rate differences) to the CO account assignment objects that incurred the costs. Assets can also be subsequently capitalized at the time of posting.

Implementation Considerations

You need to make settings in Customizing and other preparations for document splitting.

Integration

Document splitting has an effect on subsequent processes such as closing operations and on processes in Controlling (CO).

Features

You can use the document splitting procedure to split up line items for selected dimensions (such as receivable lines by profit center) or to effect a zero balance setting in the document for selected dimensions (such as segment). This generates additional clearing lines in the document.

Document Splitting Process

For document splitting to be possible, the system classifies individual document items and the documents. This takes place using your settings in Customizing. Each classification corresponds to a splitting rule in which it is specified how document splitting is to occur and for which line items.

SAP delivers a set of standard splitting rules. You can also define your own rules.

Note

For an example of the document splitting process, see Overview of Document Splitting Process.

Subfunctions of Document Splitting

The following functions are part of document splitting:

·  Passive document splitting: Clearing and similar processes

The system creates a reference to existing account assignments. These account assignments are used as the basis for line items to be split. The system applies all account assignments that you have defined as document splitting characteristics in Customizing.

If you have set the Zero Balance Setting indicator for the document splitting characteristic, the system then ensures that the characteristics produce a balance of zero in each document by creating clearing lines.

·  Active document splitting: Splitting a document

In this subfunction, the line items are split according to the settings in Customizing (the classification and assigned splitting rule).

·  Subsequent processes

¡  Clearing, for example, realized exchange rate differences

In this subsequent process, you can also post resulting, realized exchange rate differences with the CO account assignments that incurred the costs.

¡  Closing operations, for example, foreign currency valuation

You can carry out closing operations according to the defined document splitting characteristics.

Displaying the Split Document

You can display a document as follows:

·  In its original form in the entry view

·  Split from the view of a ledger in the general ledger view and with the generated clearing lines

How the document is displayed in the general ledger view depends on whether the ledger to which you want to post contains the document splitting characteristics to be applied in document splitting.

Constraints

You can only use document splitting for documents that can be uniquely assigned to a business process. The relevant correlation is unclear when there are multiple business processes within one document (see also active document splitting).

Example

Examples of a Unique Business Process with Document Splitting

Example 1: Invoice

Suppose a vendor invoice containing the following items is entered:

Posting Key

Account

Segment

Amount

31

Payable

 

100.00-

40

Expense

0001

 40.00

40

Expense

0002

 60.00

 

Document splitting then creates the following document in the general ledger view:

Posting Key

Account

Segment

Amount

31

Payable

0001

 40.00-

31

Payable

0002

 60.00-

40

Expense

0001

 40.00

40

Expense

0002

 60.00

 

Example 2: Payment

The payment for the above vendor invoice then contains the following items when entered:

Posting Key

Account

Segment

Amount

50

Bank

 

 95.00-

25

Payable

 

100.00

50

Cash Discount Received

0001

  2.00-

50

Cash Discount Received

0002

  3.00-

 

Document splitting then creates the following document in the general ledger view:

Posting Key

Account

Segment

Amount

50

Bank

0001

 38.00-

50

Bank

0002

 57.00-

25

Payable

0001

 40.00

25

Payable

0002

 60.00

50

Cash Discount Received

0001

 2.00-

50

Cash Discount Received

0002

 3.00-

 

 

 

 

 

 

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