Real-Time Integration of Controlling with Financial Accounting
During allocations in Controlling, postings are created that do not affect Financial Accounting. These postings do not update any G/L account transaction figures; they are postings within Controlling. If, however, an allocation in Controlling leads to a change in the functional area or any other characteristic, and this change is relevant for evaluations in Financial Accounting, a shift occurs between the affected items in the profit and loss statement. Therefore, this information must be transferred to Financial Accounting. This reconciliation between Controlling and Financial Accounting takes place by means of real-time integration.
The real-time integration enables the immediate transfer of all Controlling documents to Financial Accounting. This means that Financial Accounting is always reconciled with Controlling.
For each posting in Controlling, there is one document in Financial Accounting. This means that detailed information in CO documents is always available for reports in the new general ledger. This information can be sorted by the following, for example:
· Functional area
· Cost center
· Internal order
The real-time integration replaces the reconciliation postings from the reconciliation ledger. Therefore, you do not need a reconciliation ledger.
However, if you do not set the Reconciliation Ledger Active indicator for the controlling area (Controlling ® General Controlling ®Organization ® Maintain Controlling Area), you can no longer use the reports in report groups 5A* (5AA1-5AW1), since the reconciliation ledger is the data source for these reports. This applies to most reports under Accounting ® Controlling ® Cost Element Accounting ® Information System ® Reports for Cost Element Accounting/Revenue Element Accounting. Instead, you can use the report Cost Elements: Breakdown by Company Code under Reports for Cost Element Accounting/Revenue Element Accounting ® Overview. You can also create further reports in report group 5A21. You can assign the report group to any drilldown report of the new general ledger using the report-report interface. From the report Financial Statements Actual/Actual Comparison, you can call up the report Cost Elements: Breakdown by Company Code.
You can define the account determination per controlling area in Customizing for Financial Accounting (New) under Financial Accounting Global Settings (New) ® Ledgers ® Real-Time Integration of Controlling with Financial Accounting ® Account Determination for Real-Time Integration. This means that you use the same account determination as for the reconciliation ledger (transaction OK17). You can then use the reconciliation ledger reports to compare FI balances with CO balances.
If you use real-time integration in at least one company code, you need to have activated company code validation for the related controlling area. You make this setting in Customizing for Controlling under General Controlling ® Organization ® Maintain Controlling Area ® Activate Components/Control Indicators. Otherwise, the reconciliation between FI and CO at company code level is not possible.
In the Implementation Guide (IMG) for Financial Accounting (New), you have processed the IMG activities under Financial Accounting Global Settings (New) ® Ledgers ® Real-Time Integration of Controlling with Financial Accounting.
Activate real-time integration for all company codes between which you want to make CO-internal allocations.
In the IMG activity Define Variants for Real-Time Integration, do not select all CO line items for transfer. If the same line items are to be transferred as through the reconciliation posting from the reconciliation ledger, select the following line items:
· Cross-Company Code
· Cross-Business Area
· Cross-Functional Area
· Cross-Fund (if you use Public Sector Management)
· Cross-Grant (if you use Public Sector Management)
Value flows within CO are transferred to FI immediately. Examples are assessments, distributions, confirmations, and CO-internal settlements. The FI documents are posted with the business transaction COFI and they receive the number of the CO document. This means that you can call up the CO document from the FI document, and vice versa.
If a document could not be transferred because the period was blocked in FI or no account was found, for example, the document is included in a postprocessing worklist. This worklist must be checked and postprocessed regularly. To do this, choose Accounting ® Financial Accounting ® General Ledger ® Corrections ® Post CO Documents to FI.
An internal order for business area 0001 is settled to a cost center of business area 0002.