Vehicle Search (SAP Library - Vehicle Management System (IS-A-VMS))

Vehicle Search

Use

You use the vehicle search (also called locating) to search for vehicles that fulfill certain criteria in the vehicle stock.

Your dealers search in the vehicles that you have assigned to them, for example for a vehicle for which the configuration coincides with the desired configuration of the end customer. If you find a vehicle with the desired configuration, you reserve it for the end customer, create a sales order for this end customer or perform another action. If you do not find a vehicle of the desired configuration, create a new vehicle, provided you have the authorization to do so.

As importer, you use the vehicle search:

for your own Workflow: you select, for example, all vehicles with the primary status Vehicle created and the secondary status Sales order created and order them from the manufacturer.
for evaluation purposes, for example to get an overview of how many vehicles have been assigned to which dealer, how many vehicles have been reworked in the last week, how many reservations a specific dealer has created in a specific period of time an so on.

Prerequisites

You have created the necessary master data for the VMS.

Features

If you know the internal or external vehicle number or the vehicle identification number (VIN), you can enter this number and search for a vehicle directly.

The internal vehicle number (I) is set as default for the number type. You can use the user parameter VELO_SSEARCH to make settings to use the external vehicle number (E) or the vehicle identification number (V).

The vehicle identification number (VIN) has 17 characters. If you work with this number, it usually suffices to enter the last 10 characters since the first seven often indicate the model. The system then searches for *VIN. An error message is displayed if the system finds more than one vehicle.

If you do not know a number, you can search for vehicles according to specific criteria. The following groups of criteria (search views) are at your disposal:

Configuration

The VMS function Comparison type is not supported for assigning values to the configuration characteristics.

Vehicle history

You can use this search view to find vehicles for which a specific action was performed in a specific period of time. If this action was not performed in this period of time, the hit list is empty.

In this view you can, for example, also search using a specific vehicle location. As importer, you can find information on questions such as how many vehicles have been assigned the status In transit today? How many orders did reworker X receive last month?

General vehicle data

Vehicle status

Business partner/addresses

Documents (purchasing documents, transfer posting/rework documents, sales documents, service documents)

If you choose more than one criterion (in different views), the vehicles must fulfill all the given criteria (AND operation). The more criteria you choose, the more you limit the possible number of vehicles that can be found.

You can enhance the search interface (fields, views) to meet your own specific requirements.

If you often search for a specific combination of criteria, you can save your search template to a user-specific search profile and call it at any time.

You can search across more than one vehicle model. This is only possible for the search using the configuration if you have assigned the appropriate vehicle models to a common family class (see also: Creating Vehicle Configurations).

You can display the vehicles found, with configuration and vehicle data, in an overview.