Action Controls 

Use

You can represent your business processes in the system with action controls. You define which Actions can follow one after the other when handling vehicles and which changes to the status of the vehicle are involved in this.

A vehicle that the importer has ordered from the manufacturer receives the status Ordered. After the manufacturer has confirmed the purchase order, in other words has performed the action Confirm purchase order, the status changes automatically to Purchase order confirmed.

You can access an emergency report with transaction VELOE. VMS administrators can use this report to change the status of vehicles without the action controls being checked. This is only to be recommended if you want to sort out data inconsistencies. You should not use this report under normal VMS business circumstances. In other words, this report should be used with care!

Prerequisites

In Customizing you have defined all the actions (transaction OVELO1), vehicle statuses (transaction OVELO12), availability statuses (transaction OVELO13) and vehicle locations (transaction OVELOL) that you require for your business processes.

Features

You can distinguish between primary and secondary action controls, depending on the process that is being represents by the action control. The primary action control usually represents the procurement process (ordering the vehicle from the manufacturer) and the secondary action control the sales process (sale of the vehicle to the dealer). However, a subdivision into a logistics and a financial process is also possible.

You can "finely tune" the primary and secondary processes with different action controls. Processes can differ according to sales organization and vehicle model etc.: the delivery dates, for example, are longer for the sales organization "Sweden" than for the sales organization "Germany". If you are in importer in Germany: certain vehicle models do not need actions for local alteration work or for reservations and so on.

Activities

  1. First define the action controls for the vehicles that you require for your business processes (transaction OVELO11 – Customizing).
  2. Then create an action matrix for each action control.

    3. In this matrix you define which action is allowed for which vehicle status and to which status the action converts the vehicle. By doing this, you represent your internal business process in the system.

  3. For specific combinations of action control and action, create an entry with data on availability, delivery schedule and vehicle address.
  4. You can also store these entries for each combination of action control, action and status for actions that are performed on a regular basis and result in different statuses.

The action Change sales order can be performed either early in the process before the purchase order is created or later after the purchase order has been created. Depending on when it is performed, the elapsed time until the vehicle is delivered is either longer or shorter. You then require different data for delivery scheduling.

Example for Procurement Matrix

This matrix uses a procurement process to illustrate how actions have an effect on the status of a vehicle.