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Component documentation Vehicle Management System (IS-A-VMS) 


The Vehicle Management System (VMS) is an application for the Automotive industry. It supports, in the area of Sales & Services, the business processes that you require as vehicle importer when dealing with your original equipment manufacturers (OEMs) and your dealers in new and used vehicle sales. VMS offers you complete integration of all the relevant processes such as procurement, sales, rework, returns processing, trade-in and service processing. It also supports the archiving of vehicle data. In other words, it allows you to react flexibly to customers’ requirements in the area of production (using the “pull strategy”) and fast delivery times with reduced warehouse stock and sales/distribution costs.

For the vehicle importer, VMS serves as a central tool for managing, procuring, sales/distribution and tracking of vehicles. Your dealers use it as a workplace for configuration, searching, purchasing and tracking of vehicles for your end customers. The dealers can log in to your system remotely via Internet and access your data. You do not require your own SAP system for this. You only need an Internet browser, via which you work with a simplified VMS internet interface.

You can enhance or change this internet interface, for example, if you wish to adapt it to your suit your corporate design.


The word importer is used as an umbrella term to include organizations such as distribution centers, logistics centers, OEM-owned sales organizations and such like. For reasons of ease, however, the word importer is used in this documentation.

The following graphic shows the use of VMS in vehicle procurement, vehicle sales and service.

This graphic is explained in the accompanying text


·  VMS is completely integrated into the SAP application components MM, SD, CS and FI/CO.

·  SAP Internet Pricing and Configurator (SAP IPC) is used for vehicle configuration in VMS.

·  You can implement VMS together with SAP Advanced Planning and Optimization (SAP APO) as the planning system and with SAP Business Information Warehouse (SAP BW) as the reporting system for analysis and evaluation purposes. You can use the following functions in SAP APO: cooperative demand planning and characteristics-based forecasting.

·  There are two Internet accesses for dealer access (SAP EP, SAP Web AS).

·  Furthermore, there are two interfaces to further external SAP applications (SAP TREX, SAP SCEM, SAP CRM); these applications can be used optionally.

The following graphic displays the complete integration from demand planning to evaluation and analysis.

This graphic is explained in the accompanying text


·  Vehicle Master Data

You can manage all your vehicles centrally in a vehicle data pool and thus make them available to yourself and your dealers. You can store both business and technical master data for a vehicle in this data pool. The business details include data such as status of the vehicle (created, ordered and so on) or the availability of the vehicle (available, reserved, sold etc.). The technical details include data such as the individual features of the vehicle (horsepower, motor type, color etc.) as they have been defined in SAP variant configuration. For more, general information on standard variant configuration functions, see: Variant Configuration.

·  Vehicle Search

There are various comprehensive functions which both you and your dealers can use to search for vehicles in the data pool. Search criteria are, for example, vehicle data, configuration, vehicle status, posting documents or end customer/consumer. The basis for the search is always a specific vehicle model or a selection of models. These models must have been created as configurable materials in the SAP system (see also: Constructing a Vehicle Configuration).

A filter ensures that dealers that log in to your system only see those vehicles which you have assigned to them or released for their viewing.

·  Executing Actions

You can call and execute actions for a vehicle easily and quickly from VMS. By an action we mean a business function that affects the procurement of a vehicle at the manufacturer by the importer or the sale of the vehicle to the dealer. Examples are: create or change vehicle, create purchase order (at manufacturer), create sales order/delivery/outgoing invoice (for dealer) and post goods receipt/goods issue.

A large part of the actions delivered by SAP are based on the SAP standard transactions: they are delivered in a separate and easy-to-use interface but with the complete functionality.

The posting documents that are created by these actions are also SAP standard posting documents that are stored in the application components MM, SD, CS or FI/CO in the SAP system.

Apart from these general business actions, there are also Special VMS Actions, for example, actions for making reservations, actions that hide or display vehicles for other dealers, actions for changing vehicles, for setting a vehicle location or for assigning a sales campaign.

You can enhance the actions that are delivered to suit your own requirements or programme your own actions. The action concept is on a modular basis and flexible so that you can adjust it at any time to suit changes in your business processes.

There is a one screen transaction (based on the vehicle as object) with an integrated interface for vehicle master data, vehicle searches and actions (see: Transaction Codes for VMS). To access this transaction, choose Logistics ® Logistics Execution ® Vehicle Management System ® Vehicle Manager or transaction VELO from the SAP Easy Access screen.