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 Status Check for Business Objects


Before archiving it is often important to determine how many business objects would actually be archivable, in order to be able to decide whether it would make sense or not to archive at a given moment in time. You can determine the status of the business objects of a specific business object type (such as products and business transactions such as activities, opportunities, etc.) using special analysis programs. The programs also enable you to display the residence time set and, if required, the accompanying archiving object.


The system provides the following analysis programs among others:

  • CRM_ORDER_CHECK_STATUS (Business Transactions)


  • BUPA_CHECK_STATUS (Business Partner)

Using the program CRM_ORDER_CHECK_STATUS, you can determine, for example, how many business objects of the type “activities” are archivable. During archiving, these programs provide information about how many business objects have already been archived and how many have been deleted. If business objects were not yet deleted from the database, the original display for these objects is possible.


In the selection screen for the programs, you can further restrict the business objects for checking according to the business object type used:

Business object type

Further Restriction with

Business transaction

  • Business object type (i.e. BUS2000110 for an activity)

  • Transaction type (e.g. 0001 for a visit)


  • Product type (e.g. 01 for a material)

  • Object family (e.g. 0401 for equipment)

Afterwards, you can choose one or several statuses that the business objects are to have, such as:

  • l1100 ( Archivable )

  • l1101 ( Archived )

  • l1102 ( Deletable )

If you do not enter any restrictions for the status, all possible statuses will be considered during analysis. However, you should avoid this situation, due to performance reasons.


How the results are displayed depends on the business object type selected.

  • Business transaction

    The selection result is first displayed in a list with the number of business objects; these are ordered by transaction type and status. In addition, the system status and, if relevant, the appropriate archiving object for the transaction type is displayed. The last column shows the residence time that is maintained in Customer Relationship Management Customizing for the transaction type.

    For detailed information, you can double click a line in the list. The business objects are listed individually by object ID (GUID, unique key), the transaction number and the last change date for the business object. If the business object was not yet deleted from the database, you can access the data object’s original display by double clicking on it.

  • Product

    As a result, a selection box appears with information on the number of business objects found. If the list is very long, you are advised to further restrict your selection. Otherwise displaying the data can take a long time.

    When you confirm the request, the data records are displayed; they are identified by product IDs. You can double click individual data records to access their original display.

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