Function documentationStatus Management

 

Enables you to control the processing of a product based on the statuses assigned to it. By setting a status for a product, you determine its current processing status and the actions that can be performed subsequently by the system or user.

Two types of status are available:

  • System status

    A system status controls or regulates a process. It informs you that a particular transaction was performed. System statuses are predefined in the system and delivered by SAP.

  • User status

    This is a status you define yourself. It serves as an indicator, but has no effect on standard functionality.

Features

The product status consists of the following:

  • System Status

    You can set the following system statuses:

    • To Archive

    • Locked

    The following statuses are also available but are set by the system:

    • Deleted

    • Archived

    • Can Be Archived

For more information, see Product Status.

  • User Status

    These are additional statuses you can define to describe aspects not covered by the system status or to describe certain states in more detail, such as “Released by Department X”, “Released by Department Y”, and so on.

    There are two types of user status available:

    • With a status number

      This means that only one state is allowed at a time. A sequence of states can be specified in the status profile.

    • Without a status number

      More than one state can be assigned at a time.

    You can define the user statuses and status profiles you require in Customizing by choosing Start of the navigation path Customer Relationship Management Next navigation step Master Data Next navigation step Products Next navigation step Status Management End of the navigation path.

    Note Note

    The user status function is available in the configuration tool and has to be activated.

    End of the note.

Note Note

The sales status set at distribution chain level applies only within the distribution chain and has a lower priority than the overall object status.

End of the note.

Activities

The product status is specified in the product details on the Product page by selecting the relevant status in the dropdown box of the New Status field. The statuses shown are both system statuses and user statuses (if activated). The “+” or “-” indicates adding or removing a status.

To enter a user status, you first select the relevant status profile in the Status Profile field. The dropdown box of the New Status field displays for selection any user statuses from your status profile that are selectable, together with the system statuses.