Procedure documentationProcessing Audit Areas

 

An audit area defines which business information needs to be stored for auditing purposes, for example for financial audits as well as warranty and product liability claims.

SAP delivers the following audit areas for testing purposes and as templates:

  • TAX (Tax Auditing)

  • PRODLIABIL (Warranty and Product Liability)

  • DEMO (For demonstration or test purposes, without BW queries)

  • GENERAL (All objects that are not assigned to an audit area)

In addition to objects from central ERP applications, some audit areas also contain objects from the industry solutions SAP Oil & Gas and SAP for Utilities.

Procedure

1. Calling up Audit Area Processing

Choose one of the following options:

  • In NetWeaver Business Client (NWBC), call up the Retention Management Cockpit and select the Processing of Audit Areas.

  • In the SAP application system, choose Start of the navigation path Menu Next navigation step User Menu Next navigation step ILM Retention Management Next navigation step Audit Areas Next navigation step Processing Audit Areas End of the navigation path (Transaction ILMARA).

2. Creating, Copying, or Merging Audit Areas

You can create an audit area and then assign an archiving object to it (such as the corresponding objects created in IRM Customizing). You can also copy an existing audit area (including all related objects) or you can merge it with another audit area and then adjust the object assignments.

Note Note

You can create audit areas only in the Z namespace. The source audit area for a merger with another audit area also has to be in a Z namespace. To change an audit area delivered by SAP or to use an audit area for a merger, you need to copy it to the Z namespace.

End of the note.

  • To create an audit area, proceed as follows:

    1. Choose Create.

    2. Enter the name (in the Z namespace) and the description of the audit area.

    3. Save by specifying a transport request (Customizing request).

    4. Assign them to the Objects (archiving objects) audit area as described below.

  • To create an audit area by copying another audit area, or to merge two audit areas, proceed as follows:

    1. Select the source audit area.

    2. Choose Copy.

    3. Enter the following data:

      • Deactivate after copying or merging: If you want to edit only retention rules in the target audit area, then select this checkbox. The system then deactivates all objects in the source audit area.

        Caution Caution

        You need to make this setting if you want to use an audit area delivered by SAP as a template.

        End of the caution.

        If you do not select this checkbox, all active objects remain unchanged in both audit areas and you need a rule for each active audit area. When you merge audit areas, all the activated objects in the source audit area are also activated in the target audit area. Objects that are active in the target audit area remain active, even if they were inactive in the source audit area.

      • Audit area: Name of the target audit area in the Z namespace (new name for a copy or name of the existing audit area for a merger)

    4. Confirm the entries and prompts.

    5. Specify if you also want to copy or merge audit package templates from the source audit area. Choose OK to confirm.

      Note Note

      You can only merge the audit package templates if audit package templates already exist in the target audit area. The name of each audit package template must be unique.

      End of the note.

    6. Save the new audit area by specifying a transport request.

3. Editing the Assignment of Objects (Archiving Objects) to Audit Areas

  1. Select the audit area and choose Start.

  2. Choose Edit.

  3. In the Selection column, select all IRM object that you want to assign to the audit area.

  4. Save by specifying a transport request (Customizing request).

    Note Note

    In the Decommissioning Cockpit, you can also select the tables and fields relevant to an object. You need additional authorization to do so.

    1. Select Selecting Tables and Fields.

    2. Choose Edit.

    3. In the Selection column, select all tables and fields of an archiving object that you want to assign to the audit area.

      Selecting a table includes all of the related fields. If you select a single field, the * symbol appears in the selection field.

    4. Save.

    End of the note.

  5. Optional: To display the checksum definition and the checksum results for an object, select the row and choose the Display Checksums pushbutton.

    For more information, see: Checksums

Delete Audit Area

  1. Ensure that the audit area does not have retention rules assigned to it.

  2. Choose Delete.