Authorization for Documents 

Definition

In order to display or edit a document for a BW object, a user needs an appropriate authorization.

Use

In order to edit the functional area Documents from the Administrator Workbench documents, the user needs the authorization for the authorization object S_RS_ADMWB Administrator Workbench Object with the respective document class:

In order to edit documents on the Documents screen for a specific BW object, the user needs the following authorizations for the individual document classes:

  1. Metadata

    2. If you have the authorization to display or to edit a metadata object, you can also display or edit the documents for these metadata objects.

    Valid activities are:

    Activity

    Name in BW context

    What you need to know

    03 (display)

    display

    		  

    23 (maintain)

    maintain

    Included are: create, change, delete

     

  2. Master data

    3. If you have the authorization to display or to edit in specific master data, you can also display or edit the documents for these characteristic values.

    Valid activities are:

    Activity

    Name in BW context

    What you need to know

    03 (display)

    display

    		  

    23 (maintain)

    maintain

    Included are: create, change, delete

     

  3. Transaction data

Authorization objects for transaction data are not delivered, but rather are generated respectively for particular requests. For further information, see Setting up Reporting Authorizations.

If a Reporting user has the display authorization for the transaction data of a specific area (for example, customer 1-1000 and material 3000-5000), this user can also display the documents for this transaction data.

In order to give a user the authorization for editing transaction data documents, the system administrator has the following options:

Activity

Name in BW context

What you need to know

The user receives the authorization for the data with activity 36 (enhanced maintenance)

maintain_documents

You can also assign authorizations for displaying and editing for totally different areas.

We recommend that you choose this activity to edit new documents.

The user has the display authorization for the data with the activity 03 (display) and additionally receives the authorization to maintain documents: Authorization object S_RS_ADMWB Administrator Workbench Object = DOC_TRAN

maintain

A different assignment of authorizations is not possible: for all of the areas for which the user currently has no authorization, the user receives, along with this, the authorization to edit.

We recommend that you assign a Reporting user only this combination of authorizations if it would be too costly to change all the existing objects individually.