Selection options: On/Off

If the index is ‘off’, change the setting in the Index Status dropdown box to ‘on’.

You get to the Start Date Values dialog box.

Specify that you want the program for indexing to run as a regular job.

This ensures that the index queue is processed regularly, All the words contained in the documents are included in the index. It handles documents in all languages. For each language, an individual index is built.

You get to the Simple Job Selection screen.

In the Job Name field, specify the name of the index job.

Choose Execute.

You get to the Job Overview screen.

You get to the Re-Index a Class or a Document Area screen.

You can re-index all of the documents in a document class, and not just the documents that are in the index queue. The result of the re-indexing process is similar to that of a reinitialization process.

You get to the KPRO IMS: Monitoring screen.

Monitoring Tab Page:

Use the input help to select a document class.

Choose the Refresh function.

The system uses the traffic light colors ( and ) to show you whether or not the following settings are available in each of the document areas:

• Index possible
• Auto-index
• DocArea activated

The system displays the Attributes That Can Be Indexed, the Valid Index- Category Attributes, and the Index Category in tables of the same name.

Tools Tab Page:

You need specialist knowledge to use this function.

Index/De-Index: You use the Trigger Process function to either start the index queue immediately or schedule it to run in the background. You get a report on the De/Indexing of Documents That Have Been Checked in.

Under the header Single Actions, you are able to select individual documents that you want to either add or remove from the index.

Under the header Mass Actions, you are able to re-index a whole class or a whole document area (restricted to the selected language).

Under the header Extras, you are able to

• use the Test Search function to find documents
• use the Problem Cases function to display documents with which there are problems
• use the Indexed Documents function to find out which documents have been indexed already
• use the Scheduled Documents function to find out which documents are still in the index queue.

Under the header Information About, you can

• use the input help to select a document area, and click on the DocArea function to get information about the

• document classes, and whether or not they can be indexed
• and the index categories that belong to the document class that you selected

• use the input help to select an index category, and click on the Index Category function to get information about the

• available language indexes
• attributes that can be indexed
• document classes, and whether or not they can be indexed

You get to the Creating and Checking-in Metadata Documentation from the Repository screen.

1. Select the object types (TLOGO) for which you want to generate documentation.

• all (*)
• single values
• an interval (using input help)
• multiple selection (using )

2. Choose the version for which the documentation needs to be generated. You can generate documentation both for the active version as well as for the content version.

• You need the active version if you want to search in reporting or in the Administrator Workbench according to the current documentation for metadata.
• You only need the content version then if you want to search in the metadata repository for the administrator workbench according to the documentation in the content version. Content version generation takes some time to complete.

3. Specify whether the links for the dependent BW objects also need to be generated in the documentation. If you generate the links, the generation process takes substantially longer, because the system creates a where-used list for all BW objects. Afterwards, you can also use the objects in the where-used list to search for texts.

• restrict the selection
• schedule the program to run as a background job (Program -> Execute in the Background).
• only generate all the documentation the first time round, afterwards, only generate the BW InfoObjects that have been changed (see Take Changes to Metadata into Account)

Choose Execute. The system generates the online documentation for the BW objects that you selected, and puts them in the index queue.

Selection options: On/Off

After generating the documentation for the first time, the Take Changes to Metadata into Account indicator is active. In the following section, changes made to the Metadata are recorded and taken into account when running the indexing job the next time. In the following, you do not need to execute the Generation of Metadata Documentation any longer.

Selection options: Yes/No

The inclusion of links to other objects in the documentation also enables searching using objects in the where-used list. However, this lengthens the time needed to generate documentation (see Generation of Metadata Documentation).