Documents 
Use
With BW objects, you can add, link to, and search in one or more documents in various formats, versions, and languages.
Integration
An overview of the components
An overview of the objects
You can create one or more documents for a BW object.
BW uses the content model of the Knowledge Provider to manage these documents. There is a difference between
- the logical document that is linked to the BW object by its attributes (for example, object type and object name).
- and the physical document, which is an individual value (version) belonging to a particular logical document, and whose attributes (for example, language and format) are meta-descriptions of the individual files.
You can get an overview of the document model in the Document Modeling Workbench. See
Managing the BW Document Administration.
The individual files can be stored on a SAP database or – using a HTTP interface – on an external content server.
Prerequisites
Give users the authorization to display or edit documents. See
Authorizations for Documents.
For more information on the settings that you need to make before you start a project, see
BW Document Management.
Functions
You can add documents for metadata, master data, and InfoProvider data. There are three corresponding document classes.
The following overview shows you the BW objects that you can choose from, and the corresponding document classes (with a typical example).
|
BW Object |
Document Class |
|
Metadata
InfoCube
InfoObject
InfoSet
ODS Object
Aggregates
Update Rule
InfoSource
InfoPackage
Reporting Agent Scheduling Packet
Reporting Agent Settings
Query (including variables, structures, restricted and calculated key figures).
|
META
- Documentation
- Explanations ("characteristic ABC means ...")
- History/Changes
See Documents for Metadata.
|
|
Master Data
Characteristic value
|
MAST
- Screens for personnel numbers
- Descriptions and technical specifications of materials
- Original documents for order forms
- Documentation for version (target/actual budget)
See Documents for Master Data.
|
|
InfoProvider Data
Combination of characteristic values
You can also determine the following attributes of a document:
- InfoProvider
- Query
- Key figure
|
TRAN
Comments on various characteristic values ("Sales for material 4711 in Germany were poor in May, because ...", "In May the following key figures were interesting: Delivery quantity – Explanation ..., Outstanding payments - ...")
See Documents for InfoProvider Data.
|
- You can create documents in different formats. You can find additional information about the BW system for SAP-delivered, valid file types under
Valid File Types.
- You can manage documents in different languages, by
- creating a document in a source language
- editing the document online or checking-it out of the system to edit it offline
- creating a target-language version of a document that you have edited and saved online or checked-out to edit offline and checked-in again
Since the logon language is an attribute of the physical document, the system gets the right document for the language in which you logged on to the system.
The system checks the language first. If there are documents in several languages, the newest document in the logon language is displayed. If there is no document available in the logon language, the newest version of all the documents is displayed.
- You can set links between documents that have been written in formats that support hyperlinks. For more information, see Hyperlinks to Documents.
- In order to display existing documentation, you have different search options:
- by text strings in the documents
- by properties and attributes
For more information see Editing Documents in the AWB-View.
- You can index documents for BW objects for the full-text search (see Searches in Documents). You can find additional information under Tab Page: Indexing for a Search.