Purchasing Manager 

Technical Name: 0ROLE_0002

Task Field

The purchasing manager is head of the purchasing area and thus responsible for the procurement of materials and services as well as the optimization of the procurement process generally.

As head of purchasing operations, the purchasing manager analyzes both the activities of the various purchasing groups (groups of buyers) and the general procurement process in order to review purchasing policy and develop new strategies whenever necessary.

The purchasing manager also performs the function of a superior. That is to say, he or she takes charge of purchasing projects, controls cost center data, and is responsible for personnel administration within his or her area.

Structure

Tasks in the Business Information Warehouse

In order to carry out their tasks properly, purchasing managers need to have a great deal of information at their fingertips: this information is made available through the BW Business Content.

Accordingly, a purchasing manager can display analyses of his or her cost center and purchasing groups for example.

Analyses of the enterprise's requirements and stock situation are available, providing information on which materials, supplies, and services are needed, and in which quantities. Such data enables the strategic buyer to determine the areas in which negotiations must be entered into with vendors and manufacturers.

Using vendor analyses (through vendor evaluation and comparison, for example), he or she can obtain an overview of existing vendor relationships and their quality.

 

The following workbooks are available for the tasks of the strategic buyer:

Administrative Management Functions

Task (Cluster)

Workbook

Cost center

Cost Center Report: Plan/Actual Comparison

Controlling environment of cost center

Order Reports

Project Report (WBS Elements)

Responsible Cost Centers for Orders, Projects, Networks

Area

Cost Center Report (Area) Plan-Actual Comparison

Cost Center (Area): Quarterly Actual Costs

Cost Center (Area): Ranking List of Actual Variances

Human resources

Cost Center: Headcount FTE

 

Operative Management Functions

Task (Cluster)

Workbook

Purchasing group analysis

Purchasing Group Analysis - Values

Purchasing Group Analysis - Quantities

 

Process Tasks

Task (Cluster)

Workbook

Vendor evaluation

Vendor Evaluation: Overall Scores

Vendor Evaluation: Main Criteria

Vendor Evaluation: Subcriteria

Vendor Evaluation Data (Semi-Automatic)

Vendor Evaluation: Quality Score

Vendor Evaluation: Problem Frequency

Vendor Evaluation by Skip Rate

Vendor Evaluation: Proportion of Accepted Lots

Vendor Evaluation: Notifications

Purchase orders

Purchase Order Quantities - Management

Average Delivery Time - Material

Ordering Activities - Management

Purchase Order Values: Material

Requirements

Days’ Supply - Value

Days’ Supply of Raw Materials - Value

Days’ Supply of Finished Products - Value

Days’ Supply - Quantity

Days’ Supply of Raw Materials - Quantity

Days’ Supply of Finished Products - Quantity

Sales Orders: Material

Vendor comparison

Average Delivery Time - Vendor

Delivery Quantity Variance

Delivery Date Variance

Vendor Service Level

Fulfillment Rate - Deliveries

External services

Quantities of Purchased Services

Values of Purchased Services - Management

Stocks

Value of Stock on Hand

Obsolete Stock on Hand

Inventory Turnover

Integration

The purchasing manager is the superior of the Strategic Buyer.