Item-generating systems (external and internal, such as payment transactions, settlement, or payment orders) provide posting items that are processed further in Account Management (AM):
Posting the Item on the Account in AM
You can specify that the system archives reconciliation data (deletion object RECONC) after a certain period of time has elapsed, or deletes it physically from the database.
On the SAP Easy Access screen, you can display archived reconciliation data by choosing
.For more information about archiving, see Data Archiving and Deletion in Account Management (FS-AM).
You need to provide a statement of the following operations on each posting day to adhere to the regulations of orderly accounting:
The system has either posted or placed in postprocessing all items transferred to AM, providing it did not explicitly reject these items. AM does not log postings that it rejects in a posting attempt. This is the task of the supplying systems (such as feeder systems).
All posted items have changed the balance of an account in AM. Items in postprocessing do not change an AM account.
For every changed balance in AM, the system has triggered information accordingly to the analytical system.
The internal feeder systems have transferred all non-balance-changing postings.
The system has correctly transferred all postings triggered for the analytical system.
The reconciliation can only take place to the extent that the legacy systems provide the required data.
You can use different logs to show the completeness of end-of-day processing (see Arrival and Processing in Account Management).
Reconciliation between the logs is based on sub-totals and overall totals. The overall total is substantiated by the subtotals, and the subtotals are substantiated by the single items.
The balance follow-up check is a check routine at single account level; the system logs errors.
The data is initially reconciled in these blocks based on the overall totals of the posting day, and separated by currency and the debit/credit indicator. If there is a difference, you can then drilldown in the hierarchy to the level of the individual components within the reconciliation units.