Effects of SAP R/3 Document Changes on SAP APO Shipments 

Purpose

If document changes are carried out in the SAP R/3 system (delivery, sales order and so on) that are part of a planned transport in the SAP APO system, this could result in the situations outlined below.

The information in the following table refers to the shipment status in SAP APO.

This is for the following components: APO-INT-SLS, APO-INT-LE.

Prerequisites

The documents concerned in SAP R/3 are also contained in a planned SAP APO shipment.

Procedure

No.

OLTP Object

Change OLTP

R/3 Status

SAP APO Status

SAP APO Activities

Sales Order

1

Sales Order

Create

-

-
  • Create sales order

2

Sales Order

Delete

-

Sales order not in planned shipment
  • Delete sales order

3

Sales Order

Delete

-

Sales order in planned shipment
  • Sales order is deleted
  • If shipment is empty: delete
  • Otherwise: Status Shipment Modified (publishing not allowed)

4

Sales Order

Delete

-

Sales order in published shipment
  • Sales order is deleted
  • If shipment is empty: delete
  • Otherwise: Undo release of shipment (unpublish), status Shipment Modified (publish not allowed), alert generated: Published Shipment Modified

5

Sales Order

Delete

-

Sales order in published shipment, delivery created
  • Not possible in the SAP R/3 system

6

Sales Order

Change (all)

-

Sales order not in planned shipment
  • Change sales order

7

Sales Order

Change (not relevant to planning)

-

Sales order in planned shipment
  • No change

8

Sales Order

Change (quantity, deadlines, delivery schedule)

-

Sales order in planned shipment
  • Sales order is deleted
  • If shipment is empty: delete
  • Otherwise: Status Shipment Modified (publishing not allowed)

9

Sales Order

Change (not relevant to planning)

-

Sales order in published shipment
  • No change

10

Sales Order

Change (quantity, deadlines, delivery schedule)

-

Sales order in published shipment
  • Sales order is deleted
  • If shipment is empty: delete
  • Otherwise: Undo release of shipment (unpublish), status Shipment Modified (publish not allowed), alert generated: Published Shipment Modified

11

Sales Order

Change (not relevant to planning)

-

Sales order in published shipment, delivery created
  • No change

12a

Sales Order

Change (quantity, deadlines, delivery schedule)

-

Sales order in published shipment, delivery created
  • Not allowed in the SAP R/3 system

12b

Sales Order

New item (schedule line)

-

Sales order in published shipment, delivery created
  • New transfer requirement
  • Old shipment unchanged

Delivery

13

Delivery

Create (type without preceding document)

No shipment

-
  • Create delivery

14

Delivery

Create (type without preceding document)

No shipment

Preceding document not in planned shipment
  • Create delivery
  • Cancel preceding document

15

Delivery

Create (type without preceding document)

No shipment

Preceding document in planned shipment
  • Sales order is deleted
  • If shipment is empty: delete
  • Otherwise: Status Shipment Modified (publishing not allowed)

16a

Delivery

Create (type with preceding document)

No shipment

Preceding document in published shipment, delivery created
  • Sales order is deleted
  • If shipment is empty: delete
  • Otherwise: Undo release of shipment (unpublish), status Shipment Modified (publish not allowed), alert generated: Published Shipment Modified

16b

Delivery

Create (type with preceding document)

Delivery created by APO-TP/VS

No shipment

Preceding document in published shipment, delivery created
  • Schedule delivery in planned shipment of the cancelled order (schedule line)
  • Deallocate sales order (schedule line) from planned shipment
  • Mark remaining quantities (over/underdelivery) as free transfer requirements.

17

Delivery

Create (type with preceding document)

Shipment created

Preceding document not in planned shipment
  • Not allowed in SAP R/3

18

Delivery

Create (type with preceding document)

Shipment created

Preceding document in planned shipment
  • Not allowed in SAP R/3

19

Delivery

Create (type with preceding document)

Shipment created

Preceding document in published shipment, delivery created
  • Not allowed in SAP R/3

20

Delivery

Delete

No shipment

Delivery not in planned shipment
  • Delete delivery

21

Delivery

Delete

No shipment

Delivery in planned shipment
  • Sales order is deleted
  • If shipment is empty: delete
  • Otherwise: Status Shipment Modified (publishing not allowed)
  • Delete delivery

22

Delivery

Delete

No shipment

Delivery in published shipment
  • Sales order is deleted
  • If shipment is empty: delete
  • Otherwise: Undo release of shipment (unpublish), status Shipment Modified (publish not allowed), alert generated: Published Shipment Modified
  • Delete delivery

23

Delivery

Delete

No shipment

Delivery in published shipment, delivery created
  • Sales order is deleted
  • If shipment is empty: delete
  • Otherwise: Undo release of shipment (unpublish), status Shipment Modified (publish not allowed), alert generated: Published Shipment Modified
  • Delete delivery

24

Delivery

Delete

Shipment created

Delivery not in planned shipment
  • Not allowed in SAP R/3

25

Delivery

Delete

Shipment created

Delivery in planned shipment
  • Not allowed in SAP R/3

26

Delivery

Delete

Shipment created

Delivery in published shipment
  • Not allowed in SAP R/3

27

Delivery

Delete

Shipment created

Delivery in published shipment, delivery created
  • Not allowed in SAP R/3

28

Delivery

Change (not relevant to planning)

No shipment

Delivery not in planned shipment
  • Change delivery

29

Delivery

Change (quantity, deadlines, delivery schedule)

No shipment

Delivery not in planned shipment
  • Change delivery

30

Delivery

Change (not relevant to planning)

No shipment

Delivery in planned shipment
  • No change

31

Delivery

Change (quantity, deadlines, delivery schedule)

No shipment

Delivery in planned shipment
  • Sales order is deleted
  • If shipment is empty: delete
  • Otherwise: Status Shipment Modified (publishing not allowed)

32

Delivery

Change (not relevant to planning)

No shipment

Delivery in published shipment
  • No change

33

Delivery

Change (quantity, deadlines, delivery schedule)

No shipment

Delivery in published shipment
  • Sales order is deleted
  • If shipment is empty: delete
  • Otherwise: Undo release of shipment (unpublish), status Shipment Modified (publish not allowed), alert generated: Published Shipment Modified
  • Deallocate delivery from shipment

34

Delivery

Change (not relevant to planning)

No shipment

Delivery in published shipment, delivery created
  • No change

35

Delivery

Change (quantity, deadlines, delivery schedule)

No shipment

Delivery in published shipment, delivery created
  • Sales order is deleted
  • If shipment is empty: delete
  • Otherwise: Undo release of shipment (unpublish), status Shipment Modified (publish not allowed), alert generated: Published Shipment Modified
  • Deallocate delivery from shipment

36

Delivery

Change (not relevant to planning)

Shipment created

Delivery not in planned shipment
  • No change

37

Delivery

Change (quantity, deadlines, delivery schedule)

Shipment created

Delivery not in planned shipment
  • No change

38

Delivery

Change (not relevant to planning)

Shipment created

Delivery in planned shipment
  • Not relevant
  • Integration model error

39

Delivery

Change (quantity, deadlines, delivery schedule)

Shipment created

Delivery in planned shipment
  • Not relevant
  • Integration model error

40

Delivery

Change (not relevant to planning)

Shipment created

Delivery in published shipment
  • Not relevant
  • Integration model error

41

Delivery

Change (quantity, deadlines, delivery schedule)

Shipment created

Delivery in published shipment
  • Not relevant
  • Integration model error

42

Delivery

Change (not relevant to planning)

Shipment created

Delivery in published shipment
  • No change

43a

Delivery

Delivery in published shipment

Shipment created

Delivery in published shipment, delivery created
  • No change allowed

43b

Delivery

Post goods issue

-

Delivery not in shipment
  • Delete delivery

43c

Delivery

Post goods issue

-

Delivery in shipment
  • Set delivery to quantity 0

Shipment

44

Shipment

Create

-

Delivery not in planned shipment
  • Create Shipment

45

Shipment

Create

-

Delivery in planned shipment
  • Sales order is deleted
  • If shipment is empty: delete
  • Otherwise: Status Shipment Modified (publishing not allowed)
  • Create Shipment

46

Shipment

Create

-

Delivery in published shipment, delivery created
  • Sales order is deleted
  • If shipment is empty: delete
  • Otherwise: Undo release of shipment (unpublish), status Shipment Modified (publish not allowed), alert generated: Published Shipment Modified
  • Create Shipment

47

Shipment

Delete

-

Delivery not in planned shipment
  • No action

48

Shipment

Delete

-

Delivery in planned shipment
  • No action
  • Situation not possible in SAP APO

49

Shipment

Delete

-

Delivery in published shipment, delivery created
  • Delete shipment

50

Shipment

Change

-

Delivery not in planned shipment
  • Create Shipment

51

Shipment

Change

-

Delivery in planned shipment
  • Create Shipment

52

Shipment

Change

-

Delivery in published shipment, delivery created
  • Changes relevant to planned shipment occur
  • New creation of shipment

53

Shipment

Set shipment end

-

Delivery in published shipment, delivery created
  • Delete shipment
  • Delete delivery if no goods issue is posted

Purchase Order/Stock Transfer Order/Inbound Delivery

70

Purchase Order, Stock Transfer Order, Inbound Delivery

All operations

All statuses

All statuses
  • Analog to the procedure for OLTP object sales order or delivery

Scheduling Agreement Delivery Schedule/Shipping Notification

90

Scheduling Agreement Delivery Schedule, Shipping Notification

All operations

All statuses

All statuses
  • Analog to the procedure for OLTP object sales order or delivery